{ "name": "Parish Resource Guide catalog", "publisher": "Handbuilt, a prototype made for the Episcopal Diocese of New York's Shared Services Task Force", "checked": "2026-10-26", "how_to_use": "Each resource has a direct file_url when a downloadable file exists, otherwise a landing_url. Answers carry by_region variants: nyc (Manhattan, Bronx, Staten Island), westchester, mid_hudson (Putnam, Dutchess, Orange, Rockland, Sullivan, Ulster). Answers are not legal advice.", "places": [ { "id": "manhattan", "label": "Manhattan", "zone": "nyc" }, { "id": "bronx", "label": "The Bronx", "zone": "nyc" }, { "id": "staten-island", "label": "Staten Island", "zone": "nyc" }, { "id": "westchester", "label": "Westchester County", "zone": "westchester" }, { "id": "putnam", "label": "Putnam County", "zone": "mid_hudson" }, { "id": "dutchess", "label": "Dutchess County", "zone": "mid_hudson" }, { "id": "orange", "label": "Orange County", "zone": "mid_hudson" }, { "id": "rockland", "label": "Rockland County", "zone": "mid_hudson" }, { "id": "sullivan", "label": "Sullivan County", "zone": "mid_hudson" }, { "id": "ulster", "label": "Ulster County", "zone": "mid_hudson" } ], "topics": [ { "id": "finance", "label": "Finance & Audits" }, { "id": "hr", "label": "People & HR" }, { "id": "safe_church", "label": "Safe Church" }, { "id": "property", "label": "Property & Insurance" }, { "id": "rentals", "label": "Rentals & Building Use" }, { "id": "cemeteries", "label": "Cemeteries & Columbaria" }, { "id": "governance", "label": "Vestry & Governance" }, { "id": "clergy", "label": "Clergy, Licensing & Marriage" }, { "id": "grants", "label": "Grants" }, { "id": "saving", "label": "Cost Saving" } ], "answers": { "minimum-wage": { "question": "What is the minimum wage for church employees right now, by region, and what is scheduled for 2027?", "answer": "In 2026 the New York minimum wage is $17.00 an hour in New York City and Westchester (and Long Island) and $16.00 an hour in the rest of the state, which includes Putnam, Dutchess, Orange, Rockland, Sullivan and Ulster. The state Department of Labor says the rate will not go up on January 1, 2027, because one of the 'off-ramp' conditions in the inflation-indexing law was met, so 2027 stays at $17.00 and $16.00. The state minimum wage law does not count clergy, members of religious orders, sextons, Christian Science readers, or volunteers of religious organizations as 'employees'; every other paid lay worker (office staff, payroll musicians, custodians who are not the sexton) must get at least the minimum. The Governor has proposed changing the off-ramp rules, so watch for news before 2028 budgets.", "by_region": { "nyc": "$17.00 per hour in 2026; stays $17.00 on January 1, 2027.", "westchester": "$17.00 per hour in 2026 (Westchester is in the same tier as NYC and Long Island); stays $17.00 on January 1, 2027.", "mid_hudson": "$16.00 per hour in 2026 for Putnam, Dutchess, Orange, Rockland, Sullivan and Ulster ('remainder of state'); stays $16.00 on January 1, 2027." }, "sources": [ { "title": "NYS DOL, Minimum Wage (rates as of 01/01/2027 and off-ramp explanation)", "url": "https://dol.ny.gov/minimum-wage-0" }, { "title": "NY Labor Law 652 (2024 to 2026 schedule, indexing from 2027, off-ramps)", "url": "https://www.nysenate.gov/legislation/laws/LAB/652" }, { "title": "NY Labor Law 651 (definition of employee and exclusions)", "url": "https://www.nysenate.gov/legislation/laws/LAB/651" } ], "confidence": "high", "notes": "Labor Law 652(1-b) indexes the wage to Northeast CPI-W from 2027 but pauses the increase when an off-ramp is triggered; the pause is limited to two consecutive years. DOL notes the Governor is proposing changes to the off-ramp rules; nothing is set for 2028. Home care aides are a separate exception. The sexton and clergy exclusion is from state law only; I did not check whether the federal Fair Labor Standards Act still reaches those roles, so do not pay a sexton below minimum without advice.", "checked": "2026-10-26" }, "paid-sick-leave": { "question": "What paid sick leave must a parish provide: NYS Paid Sick Leave versus NYC's law, NYC prenatal leave and recent amendments, and does Westchester have its own law?", "answer": "Statewide, NY Paid Sick Leave (Labor Law 196-b) requires: up to 56 paid hours a year with 100 or more employees; up to 40 paid hours with 5 to 99 employees; and with 0 to 4 employees, 40 unpaid hours if the employer's net income is $1 million or less, or 40 paid hours if above $1 million. Leave accrues at least 1 hour per 30 hours worked. Separately, since January 1, 2025 every private employer, including nonprofits, must give 20 hours of paid prenatal leave per 52 weeks. NYC's Protected Time Off Law (formerly Earned Safe and Sick Time Act) uses the same paid tiers but, since February 22, 2026, also requires 32 hours of unpaid protected time off available immediately at hire and again each calendar year, for employers of every size. Westchester's county sick leave law has been replaced by the state law, but the county Safe Time Leave Law still applies.", "by_region": { "nyc": "NYC Protected Time Off Law: 4 or fewer employees, 40 hours unpaid (net income under $1 million) or 40 paid ($1 million or more); 5 to 99 employees, 40 paid; 100 or more, 56 paid; accrual 1 hour per 30 worked. Plus 32 immediately available unpaid hours at hire and on the first day of each calendar year (effective Feb 22, 2026, no proration, no carryover required). Plus 20 hours paid prenatal leave per 52 weeks (all employers). Employers must give each employee a written Notice of Employee Rights at hire, post it, keep a written policy, and show balances on pay statements. The DCWP list of uncovered workers does not include religious employers.", "westchester": "State Paid Sick Leave and state paid prenatal leave apply. The county says the state law 'now governs paid sick leave in Westchester County' (since Sept 30, 2020). The county Safe Time Leave Law (effective Oct 30, 2019) was not preempted: employees who work in Westchester more than 90 days a year get up to 40 hours of PAID safe time per year, on top of sick leave, to attend or testify in court proceedings about domestic violence or human trafficking or to move to a safe location. It covers any employer under Labor Law 190(3), with no minimum size. Employers must give a copy of the law and a written notice and post a poster in English and Spanish.", "mid_hudson": "State Paid Sick Leave tiers (above) plus 20 hours of state paid prenatal leave. No county-level sick or safe leave law was found for Putnam, Dutchess, Orange, Rockland, Sullivan or Ulster (not separately searched county by county)." }, "sources": [ { "title": "NY.gov, New York Paid Sick Leave", "url": "https://www.ny.gov/programs/new-york-paid-sick-leave" }, { "title": "NY.gov, Paid Prenatal Leave Information for Employers", "url": "https://www.ny.gov/new-york-state-paid-prenatal-leave/information-employers" }, { "title": "NYC DCWP, Protected Time Off Law", "url": "https://www.nyc.gov/site/dca/about/paid-sick-leave-law.page" }, { "title": "NYC DCWP, Protected Time Off Law FAQ (updated 02/22/2026)", "url": "https://www.nyc.gov/assets/dca/downloads/pdf/about/PaidSickLeave-FAQs.pdf" }, { "title": "Westchester County Human Rights Commission, Earned Sick Leave Law", "url": "https://humanrights.westchestercountyny.gov/earned-sick-leave-law" }, { "title": "Westchester Safe Time Leave Law: What Employers Need to Know (10/23/2019)", "url": "https://humanrights.westchestercountyny.gov/images/stories/pdfs/safetimeleavelawemployers.pdf" }, { "title": "Westchester County Safe Time Leave Law text", "url": "https://humanrights.westchestercountyny.gov/images/stories/pdfs/2019safeleavelaw.pdf" } ], "confidence": "high", "notes": "Small wording difference: NY.gov says unpaid leave applies at net income of '$1 million or less', while the NYC FAQ says unpaid applies under $1 million and paid at '$1 million or more'. The NYC amendment is widely reported as Local Law 145 of 2025; I confirmed the Feb 22, 2026 effective date in the DCWP FAQ but did not load the local law text. DCWP adopted further rules (New Laws and Rules page lists a July 23, 2026 rule); I did not read the final rule text. Westchester Safe Time guidance dates from 2019; confirm current text with the county Human Rights Commission.", "checked": "2026-10-26" }, "sexual-harassment-prevention": { "question": "What sexual harassment prevention steps does a parish have to take?", "answer": "Every New York employer, regardless of size, must adopt a written sexual harassment prevention policy that meets or exceeds the state model (it must include a complaint form, a timely confidential investigation procedure, redress rights and forums, a statement that harassment is misconduct with sanctions, and a ban on retaliation). Every employer must also give all employees interactive training every year, and give each employee the policy and training information in writing at hire and at every annual training, in English and in the employee's primary language when the state has a template in it. New York City adds a training record, poster and fact-sheet duty, and its own training mandate for employers with 15 or more workers.", "by_region": { "nyc": "State rules plus NYC Human Rights Law: employers with 15 or more employees (or one or more domestic workers) in the prior calendar year must train; count is concurrent, includes staff outside NYC, and the Commission counts independent contractors toward the 15. Train anyone who works more than 80 hours in a calendar year AND at least 90 days. Keep training records (certificate or signed acknowledgment) for at least 3 years. Post the NYC poster in English and Spanish and give new hires the NYC fact sheet by the end of their first week. The Commission's free online course satisfies both NYS and NYC training.", "westchester": "State requirements apply (policy, annual interactive training, written notice at hire and each training). I did not find a separate Westchester County training mandate.", "mid_hudson": "State requirements apply (policy, annual interactive training, written notice at hire and each training)." }, "sources": [ { "title": "NY Labor Law 201-g", "url": "https://www.nysenate.gov/legislation/laws/LAB/201-G" }, { "title": "NYC Commission on Human Rights, Sexual Harassment Prevention Training", "url": "https://www.nyc.gov/site/cchr/law/sexual-harassment-training.page" }, { "title": "NYC Commission on Human Rights, Sexual Harassment Training FAQs", "url": "https://www.nyc.gov/site/cchr/law/sexual-harassment-training-faqs.page" } ], "confidence": "medium", "notes": "NYC poster and fact-sheet threshold is inconsistent across NYC pages: the training page ties the poster and fact sheet to employers with 15 or more employees, while the FAQ states no size threshold for them. Safest reading: post and distribute regardless of size. The state's combating-harassment page (ny.gov) returned errors when checked, so state duties are taken from the statute text. No religious-employer exemption appears in either source.", "checked": "2026-10-26" }, "paid-family-leave": { "question": "Does NYS Paid Family Leave apply to churches and their lay employees, are clergy covered, and what are the 2026 contribution rate and maximum?", "answer": "Yes for most lay staff. Any private employer with one or more employees on at least 30 days in a calendar year must carry disability (DBL) and Paid Family Leave (PFL) coverage, and nonprofits must cover all compensated employees except listed exclusions. Excluded: ministers, priests, rabbis, members of religious orders, sextons and Christian Science readers; people in a 'professional or teaching capacity' at a religious, charitable or educational 501(c)(3) institution; compensated executive officers of such institutions; and unpaid volunteers. A church may voluntarily opt excluded workers (including clergy) in, but a private employer that elects DBL must also provide PFL. For 2026 the employee contribution is 0.432% of gross wages, capped at $411.91 a year; benefits are 67% of the employee's average weekly wage up to $1,228.53 a week.", "by_region": null, "sources": [ { "title": "NYS PFL, 2026 rates", "url": "https://paidfamilyleave.ny.gov/2026" }, { "title": "NYS PFL, Private Employer Coverage Requirements", "url": "https://paidfamilyleave.ny.gov/private-employer-coverage-requirements" }, { "title": "NYS PFL, Eligibility", "url": "https://paidfamilyleave.ny.gov/eligibility" }, { "title": "NYS Workers' Compensation Board, Is Disability and Paid Family Leave Coverage Required?", "url": "https://www.wcb.ny.gov/content/main/coverage-required-db.jsp" }, { "title": "NY Workers' Compensation Law 201 (definitions of employee and employment)", "url": "https://www.nysenate.gov/legislation/laws/WKC/201" } ], "confidence": "high", "notes": "Same rule in every county. Eligibility: 26 consecutive weeks for employees working 20 or more hours a week, or 175 days for those under 20 hours. The judgment call is which lay roles count as 'professional' (the WCB describes it as exercising 'discretion and judgment rather than outside supervision'); a music director might be professional, an office administrator or custodian generally is not. Ask the carrier or WCB before treating a lay role as excluded. 2026 statewide average weekly wage is $1,833.63. 2027 rates were not posted when checked.", "checked": "2026-10-26" }, "freelancers": { "question": "What do the NYS Freelance Isn't Free Act and NYC's freelance law require when a parish hires a freelancer?", "answer": "Under the state law (General Business Law Article 44-A, in effect since August 28, 2024), a church that hires an individual or one-person business as an independent contractor for $800 or more, counting all its contracts with that person in the preceding 120 days, must put the contract in writing and give the freelancer a copy. The contract must list: both parties' names and mailing addresses; an itemized list of services, their value, and the rate and method of pay; the payment date or how it is set; and the date by which the freelancer must submit a list of completed services. The church must keep the contract for at least six years, pay by the contract date or within 30 days after the work is done if no date is set, and may not demand a discount in exchange for timely payment. Only government hiring parties are excluded, so churches are covered.", "by_region": { "nyc": "Both laws apply. The state law says it does not override or supplant NYC's Freelance Isn't Free Act (Admin Code Title 20, Chapter 10). NYC also requires a written contract for $800 or more within any 120 days, stating the work, the pay, and the payment date; both parties keep a copy; the 30-day default payment rule applies; DCWP enforces, with double damages for late pay and anti-retaliation protections. A contract that meets the state's longer contents list will also satisfy NYC's.", "westchester": "State law only.", "mid_hudson": "State law only." }, "sources": [ { "title": "NY General Business Law 1410 (definitions, $800 and 120 days)", "url": "https://www.nysenate.gov/legislation/laws/GBS/1410" }, { "title": "NY General Business Law 1411 (payment timing)", "url": "https://www.nysenate.gov/legislation/laws/GBS/1411" }, { "title": "NY General Business Law 1412 (written contract contents, six-year retention)", "url": "https://www.nysenate.gov/legislation/laws/GBS/1412" }, { "title": "NY General Business Law 1415 (does not supplant NYC law)", "url": "https://www.nysenate.gov/legislation/laws/GBS/1415" }, { "title": "NYC DCWP, Freelance Worker Rights", "url": "https://www.nyc.gov/site/dca/workers/workersrights/freelancer-workers.page" } ], "confidence": "high", "notes": "State law excludes some freelancers from coverage (sales representatives under Labor Law 191-a, attorneys, licensed medical professionals, construction contractors). The August 28, 2024 effective date is from the request and secondary reporting; I did not load the chapter law's effective-date clause. The law does not decide whether someone is truly a contractor rather than an employee (GBL 1415(4)); see the classification answer. NYS DOL posts model contracts.", "checked": "2026-10-26" }, "worker-classification": { "question": "Are church musicians and sextons employees or independent contractors, and how are clergy taxed?", "answer": "The IRS uses the common-law test: look at behavioral control (does the church control how the work is done), financial control (pay method, expenses, tools), and the relationship (contracts, benefits, permanence, whether the work is key to the church). No single factor decides, and either side can ask the IRS to rule on Form SS-8. New York's unemployment insurance rules ask the same basic question (supervision, direction and control), and labels, signed statements or a 1099 do not change the answer. In practice, a regular organist or sexton who works set services or hours under the rector's direction, on church premises and instruments, for regular pay, looks like an employee; an occasional substitute or wedding musician who runs an independent business looks more like a contractor. Clergy have dual status: usually employees for income tax, but self-employed for Social Security and Medicare (SECA) on ministerial pay, so the church does not withhold FICA from them, and a designated housing allowance is excluded from income tax but not from SE tax.", "by_region": null, "sources": [ { "title": "IRS, Independent Contractor (Self-Employed) or Employee?", "url": "https://www.irs.gov/businesses/small-businesses-self-employed/independent-contractor-self-employed-or-employee" }, { "title": "IRS Publication 1828, Tax Guide for Churches and Religious Organizations", "url": "https://www.irs.gov/pub/irs-pdf/p1828.pdf" }, { "title": "IRS Publication 517, Social Security and Other Information for Members of the Clergy", "url": "https://www.irs.gov/publications/p517" }, { "title": "NYS DOL, Independent Contractors (UI)", "url": "https://dol.ny.gov/independent-contractors" }, { "title": "NY Labor Law 511 (performing artists provision)", "url": "https://www.nysenate.gov/legislation/laws/LAB/511" } ], "confidence": "medium", "notes": "The musician and sexton examples are applied judgment, not an IRS ruling. NY Labor Law 511(1)(b)(1-a) makes professional musicians employees of TV, radio, film, theatre, hotel, restaurant, nightclub 'or similar' establishments for UI; churches are not named. Sextons get special state treatment (excluded from the state minimum wage definition, from DBL/PFL, from workers' comp 'employment', and as 'caretakers at a place of worship' from UI), but none of that makes a sexton an independent contractor for federal tax. Lay church employees owe FICA unless the church filed a Form 8274 election. Pub 1828 on irs.gov is the Rev. 8-2015 edition.", "checked": "2026-10-26" }, "unemployment-insurance": { "question": "Are churches exempt from New York unemployment insurance for lay employees?", "answer": "No, not in general. NY Labor Law 563 brings nonprofits, including religious ones, into the state unemployment insurance system once they pay $1,000 or more in cash wages in a calendar quarter, or employ four or more people on each of 20 days (each in a different week) in the current or prior year. The statute excludes only certain church services: ordained ministers in their ministry; members of religious orders doing required duties; lay members elected or appointed to a church office and engaged in religious functions; and people employed at a place of worship as a caretaker or for duties of a religious nature, unless the employer elects to cover them. Ordinary lay staff such as administrators and bookkeepers are covered. Federally, churches are not liable for FUTA tax.", "by_region": null, "sources": [ { "title": "NY Labor Law 563 (non-profit organizations: liability, exclusions, elections)", "url": "https://www.nysenate.gov/legislation/laws/LAB/563" }, { "title": "NYS DOL, Covered or Excluded Employment", "url": "https://dol.ny.gov/covered-or-excluded-employment" }, { "title": "IRS Publication 1828 (FUTA)", "url": "https://www.irs.gov/pub/irs-pdf/p1828.pdf" } ], "confidence": "high", "notes": "Same rule statewide. Nonprofits may elect to reimburse the fund for benefits paid instead of paying quarterly contributions (Labor Law 563(4)); a chancellor or payroll adviser should weigh that choice. Whether a church musician counts as performing 'duties of a religious nature' is not defined in the sources I read; get a DOL determination (Liability and Determination Section) if relying on it.", "checked": "2026-10-26" }, "disability-workers-comp": { "question": "Must a church carry NY disability (DBL) and workers' compensation for lay employees?", "answer": "Disability and PFL: yes, for lay employees who are not excluded (see the Paid Family Leave answer); the trigger is one or more employees on at least 30 days in a calendar year. Workers' compensation: required for manual-labor staff. The Workers' Compensation Law excludes people in a 'teaching or non-manual capacity' for a religious, charitable or educational institution, and says clergy, sextons, Christian Science readers and members of religious orders are not 'employed' for this purpose; volunteers not under a contract of hire are also excluded. The Board's guidance says nonprofits must cover all compensated employees except those exemptions, and its examples of manual labor include cleaning, vacuuming and moving furniture, so a paid custodian or maintenance worker needs coverage.", "by_region": null, "sources": [ { "title": "NY Workers' Compensation Law 3 (Group 18 exclusions)", "url": "https://www.nysenate.gov/legislation/laws/WKC/3" }, { "title": "NY Workers' Compensation Law 201 (DBL/PFL definitions)", "url": "https://www.nysenate.gov/legislation/laws/WKC/201" }, { "title": "WCB, Is Workers' Compensation Coverage Required?", "url": "https://www.wcb.ny.gov/content/main/coverage-required-wc.jsp" }, { "title": "WCB, Is Disability and Paid Family Leave Coverage Required?", "url": "https://www.wcb.ny.gov/content/main/coverage-required-db.jsp" } ], "confidence": "medium", "notes": "The statute excludes a 'sexton' from workers' comp employment, but the WCB guidance pages do not mention sextons and treat cleaning as manual labor. Many churches cover the sexton anyway; confirm with the insurer or the WCB Bureau of Compliance before dropping coverage. Office staff in a non-manual role are exempt from mandatory workers' comp but are usually NOT exempt from DBL/PFL, because DBL/PFL uses the narrower 'professional or teaching capacity' test. Voluntary coverage is available for both.", "checked": "2026-10-26" }, "sales-tax-exemption": { "question": "How does a church get New York sales tax exemption, and what does it cover?", "answer": "File Form ST-119.2, Application for an Exempt Organization Certificate, by mail to the NYS Tax Department, Sales Tax Exempt Organizations Unit, W A Harriman Campus, Albany NY 12227. Attach the IRS 501(c)(3) determination letter; a church covered by a group exemption checks the subunit box and attaches the group's federal letter plus either a current letter from the parent certifying the church is included or the parent's directory listing it. If approved, the state issues Form ST-119, the Exempt Organization Certificate, with a six-digit exemption number (the federal EIN is not that number), and Form ST-119.1, the Exempt Purchase Certificate, which the church gives vendors. The exemption covers purchases made by the organization with its own funds; purchases with personal funds are taxable even if reimbursed, and the certificate cannot be used for personal purchases.", "by_region": null, "sources": [ { "title": "NYS Tax, Sales tax exempt organizations", "url": "https://www.tax.ny.gov/bus/st/exempt.htm" }, { "title": "Form ST-119.2-I instructions (6/25)", "url": "https://www.tax.ny.gov/pdf/current_forms/st/st119_2i.pdf" }, { "title": "NYS Tax, Exemption Certificates for Sales Tax", "url": "https://www.tax.ny.gov/pubs_and_bulls/tg_bulletins/st/exemption_certificates_for_sales_tax.htm" } ], "confidence": "high", "notes": "Statewide rule, including NYC and county local sales tax. A 501(c)(3) letter alone does not make the church exempt for NY sales tax; the certificate does. Some sales BY the church are taxable and require registering for a Certificate of Authority: sales from a shop, store, restaurant or similar; parking; hotel; amusement charges; certain services; and regular remote sales. ST-119.1 copies are available only by calling 518-485-2889. I did not verify whether the ST-119.1 covers hotel occupancy tax, and I did not verify the Episcopal Church's federal group ruling.", "checked": "2026-10-26" }, "property-tax-exemption": { "question": "How does the religious property tax exemption work, and what happens when a church rents space to outside groups?", "answer": "Real Property Tax Law 420-a exempts real property owned by a corporation organized exclusively for religious (or charitable, educational) purposes and used exclusively for those purposes. If part of the property is leased or used for other purposes, that portion becomes taxable and only the rest stays exempt. Use by another qualifying nonprofit keeps the exemption only if the payments do not exceed the carrying, maintenance and depreciation charges. A residence used by the officiating clergy is exempt under a separate section, RPTL 462, on its own application. The exemption must be renewed every year with the assessor by the taxable status date.", "by_region": { "nyc": "Apply to the Department of Finance (Not-for-Profit Organization Tax Exemption Application, with IRS letter, articles, bylaws, certificate of occupancy and any lease). Renew online every year by January 5 (www.nyc.gov/filenfp) for the tax year starting the following July 1. DOF: 'Portions of the property used for commercial purposes or leased to private entities will not receive an exemption'; leases to another nonprofit can qualify if the owner earns no profit and the use is eligible. DOF may deny if the building has immediately hazardous violations not being corrected. Individual clergy may separately qualify for the NYC Clergy Exemption.", "westchester": "File renewals (RP-420-a/b-Rnw-I and Rnw-II) with the local assessor by the taxable status date. All Westchester towns, the cities of Mount Vernon, New Rochelle, Peekskill and Rye, and the villages of Harrison and Scarsdale have taxable status dates on or after April 15; confirm the exact date with the assessor.", "mid_hudson": "File renewals with the local assessor by the taxable status date, which is March 1 in most communities; cities and villages can differ, so confirm with the assessor." }, "sources": [ { "title": "NY Real Property Tax Law 420-a", "url": "https://www.nysenate.gov/legislation/laws/RPT/420-A" }, { "title": "NY Real Property Tax Law 462 (clergy residence)", "url": "https://www.nysenate.gov/legislation/laws/RPT/462" }, { "title": "NYS ORPTS, Renewal application for non-profit exemption (assessor instructions)", "url": "https://www.tax.ny.gov/research/property/assess/manuals/vol4/pt2/sec4_05/renewapp.htm" }, { "title": "NYS Tax, Senior citizens exemption (taxable status dates list)", "url": "https://www.tax.ny.gov/pit/property/exemption/seniorexempt.htm" }, { "title": "NYC DOF, Not-For-Profit Organization Property Tax Exemptions", "url": "https://www.nyc.gov/site/finance/benefits/benefits-not-for-profit-organizations.page" }, { "title": "NYC, Renewing Your Benefit (NFP)", "url": "https://www.nyc.gov/site/nfp/how-to-apply/renewing-your-benefit.page" } ], "confidence": "medium", "notes": "The statute is clear; the practical effect of a specific rental (for example a theater or school renting space) depends on who the tenant is, what it pays, and how the assessor apportions the space. Talk to the assessor and the parish's attorney before signing a lease. The NYC DOF benefits page still shows an old 'January 5, 2020' renewal line; the NFP renewal page confirms January 5 every year. ORPTS says an assessor may grant a 420-a renewal after a personal inspection if no form is filed, but do not rely on that.", "checked": "2026-10-26" }, "charities-bureau-registration": { "question": "Must a parish register with the NY Attorney General's Charities Bureau?", "answer": "No. Executive Law 172-a(1) says the charitable solicitation registration article does not apply to corporations organized under the Religious Corporations Law, other religious agencies and organizations, and charities operated, supervised or controlled by or in connection with a religious organization. EPTL 8-1.4(b)(3) gives the same exemption from estates and trusts registration. The Attorney General lists houses of worship among exempt organizations; an organization that is filling out the online registration can claim the exemption there.", "by_region": null, "sources": [ { "title": "NY Executive Law 172-a", "url": "https://www.nysenate.gov/legislation/laws/EXC/172-A" }, { "title": "NY EPTL 8-1.4", "url": "https://www.nysenate.gov/legislation/laws/EPT/8-1.4" }, { "title": "NY Attorney General, Charities registration", "url": "https://ag.ny.gov/resources/government-organizations/charities-nonprofits-fundraisers/charities-registration" } ], "confidence": "high", "notes": "Statewide. A separately incorporated affiliate (for example a food pantry or arts nonprofit) is exempt only if it is operated, supervised or controlled by or in connection with the church; check before assuming. The charitiesnys.com FAQ page returned an error when checked, so the AG's ag.ny.gov page is cited instead. Exemption from registration does not remove the Attorney General's role in restricted gifts or real estate where a statute gives it one.", "checked": "2026-10-26" }, "restricted-gifts": { "question": "How can a New York religious corporation modify or release a donor restriction?", "answer": "Not-for-Profit Corporation Law 555 (New York's version of UPMIFA) applies to religious corporations through Religious Corporations Law 2-b. There are four routes. (1) Donor consent: the donor consents in a record, and the fund must still be used for a charitable purpose of the church. (2) Court, management or investment terms: a court may change them if they have become impracticable or wasteful. (3) Court, purpose terms (cy pres): a court may change a purpose that has become unlawful, impracticable, impossible to achieve or wasteful, consistent with the gift's charitable purposes. (4) Small, old funds: if the fund is under $100,000 and more than 20 years old, the church may release or modify the restriction 90 days after notifying the Attorney General, using the money consistently with the gift's purposes. For religious corporations, RCL 2-b removes the usual requirement in routes 2 and 3 to notify the donor and the Attorney General and give them a chance to be heard.", "by_region": null, "sources": [ { "title": "NY Not-for-Profit Corporation Law 555", "url": "https://www.nysenate.gov/legislation/laws/NPC/555" }, { "title": "NY Religious Corporations Law 2-b", "url": "https://www.nysenate.gov/legislation/laws/RCO/2-B" } ], "confidence": "medium", "notes": "ATTORNEY OR CHANCELLOR REQUIRED for routes 2 and 3 (court petitions) and strongly advised for route 4. Route 4: RCL 2-b does not list NPCL 555(d) among the provisions that do not apply to religious corporations, so on the text the 90-day Attorney General notice still applies; confirm with counsel. NPCL 555(f) keeps the common-law doctrines of cy pres and deviation available. Check the gift instrument and whether the fund is held by the parish or by the Trustees of the Diocese, which changes who acts.", "checked": "2026-10-26" }, "religious-cemeteries": { "question": "Are church-owned cemeteries regulated by the NYS Division of Cemeteries and Cemetery Board?", "answer": "Generally no. The Division of Cemeteries says it and the Cemetery Board regulate only cemeteries incorporated under the Not-for-Profit Corporation Law, and that religious, municipal, private, national and family cemeteries are outside its jurisdiction. NPCL 1503(a) carves cemeteries of religious corporations out of Article 15, except for a short list of sections (1505-b, 1507(c) perpetual care fund, 1510(m) ban on burying remains in construction and demolition debris, and 1518), and any crematory is subject to Division inspection. A church cemetery is governed instead by Religious Corporations Law 7, which covers acquiring land, selling lots, trust funds for upkeep, and bans most dealings with funeral businesses.", "by_region": null, "sources": [ { "title": "NY Not-for-Profit Corporation Law 1503", "url": "https://www.nysenate.gov/legislation/laws/NPC/1503" }, { "title": "NY Religious Corporations Law 7", "url": "https://www.nysenate.gov/legislation/laws/RCO/7" }, { "title": "NYS Department of State, Division of Cemeteries FAQ", "url": "https://dos.ny.gov/cemetery-frequently-asked-questions" } ], "confidence": "medium", "notes": "The exemption is lost if anyone profits from the cemetery beyond reasonable pay, or if the organization is not in good faith run for its stated purposes. The online text of NPCL 1503(a) reads awkwardly (it seems to be missing the words 'This article, except'); the reading above follows the Division's FAQ and the fact that 1510(m) expressly names religious corporations. RCL 12(7) lets a church sell cemetery lots without court leave but bars mortgaging land in cemetery use. Cemetery-specific facts (a separate cemetery corporation, a columbarium, a crematory) change the answer; involve counsel.", "checked": "2026-10-26" }, "real-estate-consents": { "question": "What approvals does an Episcopal parish need to sell, mortgage or lease its property?", "answer": "Under Religious Corporations Law 12(1), a religious corporation may not sell, mortgage, or lease for more than five years any real property without leave of the court or the Attorney General (under NPCL 511 or 511-a). RCL 12(2) adds for Protestant Episcopal churches: the vestry may not vote on a sale, mortgage or lease unless the rector (if there is one) is present, and may not apply to court for leave to sell or mortgage, or sign a lease longer than five years, without the consent of the bishop and the standing committee of the diocese. Church canons require consent too: Canon I.7.3 bars encumbering or alienating any parish real property without the written consent of the bishop and standing committee, and the consecrated-church canon (Canon II.6 in older editions, Canon II.7 in the 2024 Constitution and Canons) bars encumbering or alienating a consecrated church or chapel without the bishop's prior consent given with the advice and consent of the standing committee. All parish property is held in trust for The Episcopal Church and the diocese (Canon I.7.4).", "by_region": null, "sources": [ { "title": "NY Religious Corporations Law 12", "url": "https://www.nysenate.gov/legislation/laws/RCO/12" }, { "title": "NY Religious Corporations Law 2-b (Attorney General notice waived for listed churches)", "url": "https://www.nysenate.gov/legislation/laws/RCO/2-B" }, { "title": "Constitution and Canons of The Episcopal Church, 2024 (Canons I.7.3, I.7.4, II.7)", "url": "https://www.episcopalarchives.org/sites/default/files/publications/2024_CandC.pdf" }, { "title": "The Episcopal Church, Manual of Business Methods in Church Affairs (quotes Canon I.7.3)", "url": "https://www.episcopalchurch.org/wp-content/uploads/2024/03/Manual-of-Business-Methods-2023.1-rev-3-28-2024.pdf" }, { "title": "Canons of the Diocese of New York (Standing Committee consents under RCL 12)", "url": "https://dioceseny.org/wp-content/uploads/2023/11/EDNY-Canons-2025_11_15.pdf" } ], "confidence": "high", "notes": "ATTORNEY AND CHANCELLOR REQUIRED: any sale, mortgage, or lease over five years needs a court or Attorney General approval petition and diocesan consents first. RCL 2-b(1)(d-1) says Episcopal churches need not give the Attorney General notice of RCL 12(1) applications or NPCL 510/511 petitions. Diocese of New York canon: before consenting to sell, mortgage or lease property used for regular services, the Standing Committee must be satisfied that notice was given to the congregation. Canon II.7.3 (2024): removing a consecrated church for worldly use needs Standing Committee consent. Leases of five years or less avoid RCL 12 court leave, but Canon I.7.3's 'encumber' language and diocesan rules may still apply; ask the diocese. The 2024 canons PDF is hosted on episcopalarchives.org (The Episcopal Church's archives), not episcopalchurch.org.", "checked": "2026-10-26" }, "background-checks": { "question": "What background checks does NY law and The Episcopal Church require for people who work with children?", "answer": "I found no New York statute that requires a church to background-check its own employees or volunteers who work with children (licensed child care and similar regulated programs have their own rules). New York law does limit how a church uses criminal records: Correction Law Article 23-A applies to all public and private employers, and in NYC the Fair Chance Act bars asking about criminal history until after a conditional offer. The Episcopal Church's Model Policy for the Protection of Children and Youth requires a public records check by a diocese-approved provider before anyone starts working with children or youth, covering criminal records and sex offender registries, updated at least every five years, plus a DMV check for drivers and a credit check for anyone with check-signing authority. Some roles also need a written application, interview and references, and leaders must be known in the congregation six months unless fully screened. The Diocese of New York requires Safe Church training through Praesidium Academy, renewed every three years.", "by_region": { "nyc": "NYC Fair Chance Act (employers with 4 or more employees): no criminal history questions or checks before a conditional offer; afterward, apply the Article 23-A factors; before withdrawing an offer, give the applicant a copy of the inquiry and a written Fair Chance Analysis, and at least five business days to respond. No religious exemption appears in the Commission's guidance. Applies to paid staff, not volunteers.", "westchester": "State Correction Law Article 23-A applies to employment decisions. No county background check mandate found.", "mid_hudson": "State Correction Law Article 23-A applies to employment decisions. No county background check mandate found." }, "sources": [ { "title": "The Episcopal Church, Model Policy for the Protection of Children and Youth", "url": "https://www.episcopalchurch.org/wp-content/uploads/2021/02/model_policy_for_the_protection_of_children_and_youth_2018.pdf" }, { "title": "The Episcopal Church, Model Policies page", "url": "https://www.episcopalchurch.org/ministries/faith-formation/model-policies/" }, { "title": "Diocese of New York, Safe Church Training", "url": "https://dioceseny.org/resources/safe-church-training/" }, { "title": "NYC Commission on Human Rights, Fair Chance Act", "url": "https://www.nyc.gov/site/cchr/law/fair-chance-act.page" }, { "title": "NY Correction Law 751 (Article 23-A applicability)", "url": "https://www.nysenate.gov/legislation/laws/COR/751" }, { "title": "NY Social Services Law 413 (mandated reporters)", "url": "https://www.nysenate.gov/legislation/laws/SOS/413" } ], "confidence": "medium", "notes": "The 'no state mandate' finding is a negative result from my search, not a cited rule; confirm with the diocese or counsel. Diocese of New York training is required for clergy leaders, children's and youth ministry leaders and volunteers, elected officers, key holders, lay leaders, and church and school staff; each parish appoints a Safe Church Administrator (email safechurchinfo@dioceseny.org). The diocesan page does not mention background checks; ask the diocese which screening provider it approves. Related: clergy are not listed as mandated child abuse reporters in Social Services Law 413 as currently posted (searched the text for clergy, minister, priest, rabbi, religious); church staff who are teachers, social workers or child care workers are covered by their own roles. Treat that as medium confidence; bills to add clergy have been proposed.", "checked": "2026-10-26" }, "parochial-report": { "question": "When is the parochial report due and where is it filed?", "answer": "The parochial report for each calendar year is due to the bishop by March 1 of the following year, so the 2026 report is due March 1, 2027 (Canon I.6.1). The vestry must approve it before filing. File online at reports.dfms.org; first-time filers need the parish's UEID and PIN from the diocesan office. Online filing goes to the bishop and The Episcopal Church's Executive Council at the same time. The Diocese of New York uses the date set by The Episcopal Church and its Chief of Finance and Operations' office notifies congregations of due dates.", "by_region": null, "sources": [ { "title": "Constitution and Canons of The Episcopal Church, 2024 (Canon I.6.1)", "url": "https://www.episcopalarchives.org/sites/default/files/publications/2024_CandC.pdf" }, { "title": "The Episcopal Church, Manual of Business Methods in Church Affairs, Chapter VIII", "url": "https://www.episcopalchurch.org/wp-content/uploads/2024/03/Manual-of-Business-Methods-2023.1-rev-3-28-2024.pdf" }, { "title": "Canons of the Diocese of New York, Canon 23", "url": "https://dioceseny.org/wp-content/uploads/2023/11/EDNY-Canons-2025_11_15.pdf" } ], "confidence": "high", "notes": "The Diocese of New York canon also requires the annual financial statement with the report. A diocese may set an earlier deadline; New York's canon defers to the churchwide date. The diocesan canons also track whether a congregation has filed its report and audit.", "checked": "2026-10-26" }, "diocese-regions": { "question": "What are the Diocese of New York's regions and which counties and boroughs does each cover?", "answer": "The diocese covers the New York City boroughs of Manhattan, the Bronx and Staten Island, and the counties of Westchester, Putnam, Dutchess, Ulster, Rockland, Sullivan and Orange. Its canons leave the boundaries of regions to the bishop. The current diocesan staff lists four regional canons: a Canon for New York City; a Canon for Westchester and Putnam Counties; a Canon for the East Hudson Region; and a Canon for West Hudson and small, rural congregations. The 2025 convention budget names the same four as 'Mid Hudson West / Mid Hudson East / Westchester / NYC'. The 2025 description of the West Hudson canon's role names that region's counties: Rockland, Orange, Sullivan and Ulster. A 2025 parish profile on the diocesan site describes the older structure: outside New York City, two regions (Region II and the Mid-Hudson Region), each made up of geographic deaneries called clericuses.", "by_region": { "nyc": "New York City region (Manhattan, the Bronx, Staten Island). Clericus and council names seen in diocesan documents include South Bronx Clericus (Manhattan and Staten Island clericus names not confirmed from a loaded source).", "westchester": "Westchester and Putnam region (one regional canon covers both counties). Clericus names seen in diocesan documents include Sawmill, Sound Shore and Westchester Hudson North.", "mid_hudson": "West Hudson (Mid Hudson West) covers Rockland, Orange, Sullivan and Ulster, as the diocese's 2025 description of the West Hudson canon states. Dutchess is East Hudson (Mid Hudson East): no diocesan page says so in one sentence, but it is the one county the other three regions leave. Putnam belongs to the Westchester and Putnam region." }, "sources": [ { "title": "Diocese of New York, Find a Church or School (boroughs and counties)", "url": "https://dioceseny.org/find-church/" }, { "title": "Diocese of New York, Bishops and Staff (regional canons)", "url": "https://dioceseny.org/staff/" }, { "title": "Diocese of New York, Canon for Small/Rural Churches and West Hudson Region (2025 role description, names the four counties)", "url": "https://dioceseny.org/wp-content/uploads/2025/09/Canon-for-Rural-Small-Congregations-and-West-Hudson-1.pdf" }, { "title": "Diocese of New York, 2025 Calendar of Business (budget line 507, regional canons)", "url": "https://dioceseny.org/wp-content/uploads/2025/10/2025-Calendar-of-Business.pdf" }, { "title": "Canons of the Diocese of New York, Canon 16 (Regional and Interparish Councils)", "url": "https://dioceseny.org/wp-content/uploads/2023/11/EDNY-Canons-2025_11_15.pdf" }, { "title": "St. Peter's Peekskill Parish Profile 2025 (hosted on dioceseny.org; describes Region II and Mid-Hudson Region)", "url": "https://dioceseny.org/wp-content/uploads/2025/09/ParishProfile-StPetersPeekskill-2025.pdf" } ], "confidence": "low", "notes": "No single diocesan page maps regions to counties or lists all clericuses. The staff page also lists a Canon for Vulnerable Congregations with no region. Clericus names come from candidate biographies in the 2025 Calendar of Business, so the list is partial. Ask the diocese for the current clericus list and boundaries before using this in the interface.", "checked": "2026-10-27" }, "overtime-salary-threshold": { "question": "What salary must a parish pay for an administrator or manager to be exempt from overtime?", "answer": "In 2026, New York's executive and administrative overtime exemptions require a salary of at least $1,275.00 a week in New York City and Westchester (and Long Island), and $1,199.10 a week in the rest of the state. DOL says the thresholds rise in proportion when the minimum wage rises; because the minimum wage is not rising on January 1, 2027, the thresholds should stay the same in 2027, but DOL had not posted 2027 figures when checked.", "by_region": { "nyc": "$1,275.00 per week in 2026.", "westchester": "$1,275.00 per week in 2026.", "mid_hudson": "$1,199.10 per week in 2026." }, "sources": [ { "title": "NYS DOL, Minimum Wage Frequently Asked Questions", "url": "https://dol.ny.gov/minimum-wage-frequently-asked-questions" } ], "confidence": "medium", "notes": "The 2027 'unchanged' point is an inference from the DOL statement plus the 2027 minimum wage notice. Salary is only one test; the job duties must also fit the exemption. Nonprofits may be under a different wage order (12 NYCRR Part 143 for certifying nonprofitmaking institutions); the DOL page for Part 143 blocked automated access, so I did not confirm its terms.", "checked": "2026-10-26" }, "church-pension-requirements": { "question": "What pension contributions must an Episcopal parish make for clergy and lay employees?", "answer": "For clergy, the Church Pension Fund assessment is 18% of the cleric's total assessable compensation, billed in advance and payable when billed. For lay employees, Episcopal employers must provide a pension to any lay employee scheduled to work at least 1,000 hours a year: either the defined benefit plan with a 9% assessment, or a defined contribution plan with at least 5% of pay from the employer plus a match of up to 4% more, so that the total is at least 9%.", "by_region": null, "sources": [ { "title": "Church Pension Group, Paying Assessments (Clergy Pension Plan)", "url": "https://www.cpg.org/administrators-resource-center/guides-and-resources/paying-assessments-cpp/" }, { "title": "Church Pension Group, Understand lay retirement requirements", "url": "https://www.cpg.org/administrators/retirement/understand/" } ], "confidence": "high", "notes": "The lay mandate comes from General Convention Resolution 2009-A138 (per CPG). CPG pages describe the match as 'up to' 4%, while the resolution text reportedly requires matching at least 4% of employee contributions; check the parish's adoption agreement. I did not verify the denominational health plan requirements.", "checked": "2026-10-26" }, "annual-audit": { "question": "Does a parish need an annual audit, and when is it due?", "answer": "Yes. Canon I.7.1(f) requires parish accounts to be audited every year by an independent CPA, an independent licensed public accountant, or an audit committee authorized by the diocesan finance body. The audit report, any internal-control memo, and a summary of actions taken must be filed with the bishop within 30 days of the report and no later than September 1 for the prior calendar year. The same canon requires treasurers and custodians handling more than $500 to be bonded and all buildings and contents to be adequately insured.", "by_region": null, "sources": [ { "title": "Constitution and Canons of The Episcopal Church, 2024 (Canon I.7.1)", "url": "https://www.episcopalarchives.org/sites/default/files/publications/2024_CandC.pdf" }, { "title": "The Episcopal Church, Manual of Business Methods in Church Affairs", "url": "https://www.episcopalchurch.org/wp-content/uploads/2024/03/Manual-of-Business-Methods-2023.1-rev-3-28-2024.pdf" } ], "confidence": "high", "notes": "The Diocese of New York tracks whether each congregation has filed its audit (certified or alternative) under its canons; ask the diocesan finance office which alternative audit formats it accepts.", "checked": "2026-10-26" } }, "resources": [ { "title": "Audit Year 2024 Alternative Audit Workbook", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "official_form", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/unnamed-file-145.pdf", "file_type": "pdf", "size_bytes": 442354, "landing_url": "https://dioceseny.org/resources/audit-year-2024-alternative-audit-workbook/", "description": "The diocese's annotated workbook for parish audit committees doing the alternative (non-CPA) audit for audit year 2024, written for non-accountants.", "category": "finance", "id": "audit-year-2024-alternative-audit-workbook" }, { "title": "Audit Year 2025 Alternative Audit Procedure Form", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "official_form", "file_url": "https://dioceseny.org/wp-content/uploads/2025/04/INTERIM-ALTERNATIVE-AUDIT-PROCEDURE-FOR-2025.pdf", "file_type": "pdf", "size_bytes": 240704, "landing_url": "https://dioceseny.org/resources/audit-year-2025-alternative-audit-procedure-form/", "description": "The diocese's interim alternative audit procedure form for audit year 2025, which the audit committee saves, completes, signs and uploads to the diocese.", "category": "finance", "id": "audit-year-2025-alternative-audit-procedure-form" }, { "title": "Diocesan Investment Policy, Adopted 2020", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "policy", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/unnamed-file-48.pdf", "file_type": "pdf", "size_bytes": 139912, "landing_url": "https://dioceseny.org/resources/diocesan-investment-policy-adopted-2020/", "description": "The Trustees of the Diocese investment policy adopted in 2020, a model for parish endowment investment policies.", "category": "finance", "id": "diocesan-investment-policy-adopted-2020" }, { "title": "Audit Upload Form (To Be Used for Both Certified and Alternative Audits)", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "official_form", "file_url": null, "file_type": null, "size_bytes": null, "landing_url": "https://dioceseny.org/resources/audit-upload-form-to-be-used-for-both-certified-and-alternative-audits/", "description": "The diocese's online form for uploading a completed certified or alternative parish audit to the diocese.", "category": "finance", "id": "audit-upload-form-to-be-used-for-both-certified-and-alternat" }, { "title": "2025 Parochial Report Form (blank, with line instructions)", "publisher": "General Convention Office, The Episcopal Church", "jurisdiction": "Episcopal Church-wide", "kind": "official_form", "file_url": "https://extranet.generalconvention.org/staff/files/download/32576", "file_type": "pdf", "size_bytes": 142942, "landing_url": "https://generalconvention.org/forms-and-instructions/", "description": "The blank 2025 Parochial Report, with the instructions for each line printed on the form, used by parish treasurers and clergy to prepare the annual report that is filed online.", "category": "finance", "id": "2025-parochial-report-form-blank-with-line-instructions" }, { "title": "Manual de metodos empresariales en asuntos eclesiasticos (2023, Spanish)", "publisher": "The Episcopal Church", "jurisdiction": "Episcopal Church-wide", "kind": "guide", "file_url": "https://www.episcopalchurch.org/wp-content/uploads/2026/08/Manual-of-Business-Methods-Spanish-2023.1-rev.-3-28-24.pdf", "file_type": "pdf", "size_bytes": 1963767, "landing_url": "https://www.episcopalchurch.org/resources/manual-of-business-methods-in-church-affairs/", "description": "The Spanish edition of the Manual of Business Methods in Church Affairs for Spanish-speaking treasurers and vestries.", "category": "finance", "id": "manual-de-metodos-empresariales-en-asuntos-eclesiasticos-202" }, { "title": "Manual of Business Methods in Church Affairs (2023 edition, rev. March 2024)", "publisher": "The Episcopal Church", "jurisdiction": "Episcopal Church-wide", "kind": "guide", "file_url": "https://www.episcopalchurch.org/wp-content/uploads/2026/08/Manual-of-Business-Methods-2023.1-rev-3-28-2024.pdf", "file_type": "pdf", "size_bytes": 2121837, "landing_url": "https://www.episcopalchurch.org/resources/manual-of-business-methods-in-church-affairs/", "description": "The churchwide manual required by Canon I.7 on accounting, internal controls, audits, insurance and records, used by treasurers, wardens and auditors.", "category": "finance", "id": "manual-of-business-methods-in-church-affairs-2023-edition-re" }, { "title": "Policy Factsheet: Commercial Crime Insurance / Dishonesty Bond", "publisher": "The Church Insurance Companies (Church Pension Group)", "jurisdiction": "Episcopal Church-wide", "kind": "guide", "file_url": "https://www.cpg.org/globalassets/documents/new-arc/cic-factsheet-2021-commercial-crime-insurance-dishonesty-bond.pdf", "file_type": "pdf", "size_bytes": 79567, "landing_url": "https://www.cpg.org/redirects/property-casualty-insurance/risk-management-programs-and-resources/factsheets--checklists/", "description": "Explains crime insurance that covers theft of parish funds by employees or volunteers, a common companion to internal controls.", "category": "finance", "id": "policy-factsheet-commercial-crime-insurance-dishonesty-bond" }, { "title": "Form ST-119.2, Application for an Exempt Organization Certificate", "publisher": "New York State Department of Taxation and Finance", "jurisdiction": "NYS", "kind": "official_form", "file_url": "https://www.tax.ny.gov/pdf/current_forms/st/st119_2_fill_in.pdf", "file_type": "pdf", "size_bytes": 712461, "landing_url": "https://www.tax.ny.gov/bus/st/exempt.htm", "description": "The fill-in application a church files to get a NYS sales tax Exempt Organization Certificate (Form ST-119) and the ST-119.1 purchase certificate that comes with it.", "category": "finance", "id": "form-st-119-2-application-for-an-exempt-organization-certifi" }, { "title": "Instructions for Form ST-119.2", "publisher": "New York State Department of Taxation and Finance", "jurisdiction": "NYS", "kind": "guide", "file_url": "https://www.tax.ny.gov/pdf/current_forms/st/st119_2i.pdf", "file_type": "pdf", "size_bytes": 244999, "landing_url": "https://www.tax.ny.gov/bus/st/exempt.htm", "description": "Line-by-line instructions and the required attachments for the NYS exempt organization certificate application.", "category": "finance", "id": "instructions-for-form-st-119-2" }, { "title": "Publication 843, A Guide to Sales Tax for Exempt Organizations", "publisher": "New York State Department of Taxation and Finance", "jurisdiction": "NYS", "kind": "guide", "file_url": "https://www.tax.ny.gov/pdf/publications/sales/pub843.pdf", "file_type": "pdf", "size_bytes": 209356, "landing_url": "https://www.tax.ny.gov/bus/st/exempt.htm", "description": "The state guide on how exempt organizations get exempt status, make tax-exempt purchases with Form ST-119.1, and when their own sales are taxable.", "category": "finance", "id": "publication-843-a-guide-to-sales-tax-for-exempt-organization" }, { "title": "Form ST-119.1, Exempt Organization Exempt Purchase Certificate", "publisher": "New York State Department of Taxation and Finance", "jurisdiction": "NYS", "kind": "official_form", "file_url": null, "file_type": null, "size_bytes": null, "landing_url": "https://www.tax.ny.gov/bus/st/exempt.htm", "description": "The certificate a parish gives vendors to buy tax-free; the state mails it with the ST-119 exemption certificate and does not post it online, so request copies from the Sales Tax Information Center.", "category": "finance", "id": "form-st-119-1-exempt-organization-exempt-purchase-certificat" }, { "title": "Form 1099-NEC, Nonemployee Compensation", "publisher": "Internal Revenue Service", "jurisdiction": "federal", "kind": "official_form", "file_url": "https://www.irs.gov/pub/irs-pdf/f1099nec.pdf", "file_type": "pdf", "size_bytes": 537467, "landing_url": "https://www.irs.gov/forms-pubs/about-form-1099-nec", "description": "The information return a parish files for independent contractors paid above the IRS reporting threshold; the scannable red Copy A must be ordered, so this PDF is for reference.", "category": "finance", "id": "form-1099-nec-nonemployee-compensation" }, { "title": "Form W-9, Request for Taxpayer Identification Number and Certification", "publisher": "Internal Revenue Service", "jurisdiction": "federal", "kind": "official_form", "file_url": "https://www.irs.gov/pub/irs-pdf/fw9.pdf", "file_type": "pdf", "size_bytes": 140815, "landing_url": "https://www.irs.gov/forms-pubs/about-form-w-9", "description": "The form a parish collects from vendors and independent contractors, such as supply musicians, before paying them and issuing a 1099.", "category": "finance", "id": "form-w-9-request-for-taxpayer-identification-number-and-cert" }, { "title": "Instructions for Forms 1099-MISC and 1099-NEC", "publisher": "Internal Revenue Service", "jurisdiction": "federal", "kind": "guide", "file_url": "https://www.irs.gov/pub/irs-pdf/i1099mec.pdf", "file_type": "pdf", "size_bytes": 312867, "landing_url": "https://www.irs.gov/forms-pubs/about-form-1099-nec", "description": "IRS instructions for deciding when to file a 1099-NEC or 1099-MISC and how to complete and furnish them.", "category": "finance", "id": "instructions-for-forms-1099-misc-and-1099-nec" }, { "title": "Publication 1771, Charitable Contributions: Substantiation and Disclosure Requirements", "publisher": "Internal Revenue Service", "jurisdiction": "federal", "kind": "guide", "file_url": "https://www.irs.gov/pub/irs-pdf/p1771.pdf", "file_type": "pdf", "size_bytes": 233658, "landing_url": "https://www.irs.gov/charities-non-profits/charitable-organizations/charitable-contributions-written-acknowledgments", "description": "IRS rules for written acknowledgments of gifts of $250 or more and quid pro quo disclosures, used when preparing year-end giving statements.", "category": "finance", "id": "publication-1771-charitable-contributions-substantiation-and" }, { "title": "Publication 1828, Tax Guide for Churches and Religious Organizations", "publisher": "Internal Revenue Service", "jurisdiction": "federal", "kind": "guide", "file_url": "https://www.irs.gov/pub/irs-pdf/p1828.pdf", "file_type": "pdf", "size_bytes": 620010, "landing_url": "https://www.irs.gov/charities-non-profits/churches-religious-organizations", "description": "The IRS reference on church tax exemption, unrelated business income, employment taxes, minister compensation, recordkeeping and contribution substantiation.", "category": "finance", "id": "publication-1828-tax-guide-for-churches-and-religious-organi" }, { "title": "Publication 517, Social Security and Other Information for Members of the Clergy and Religious Workers", "publisher": "Internal Revenue Service", "jurisdiction": "federal", "kind": "guide", "file_url": "https://www.irs.gov/pub/irs-pdf/p517.pdf", "file_type": "pdf", "size_bytes": 1363199, "landing_url": "https://www.irs.gov/forms-pubs/about-publication-517", "description": "The IRS guide to clergy dual tax status, self-employment tax and housing allowance, used by clergy and parish treasurers.", "category": "finance", "id": "publication-517-social-security-and-other-information-for-me" }, { "title": "Administration and Finance Handbook 2026", "publisher": "Episcopal Church in Colorado", "jurisdiction": "other diocese", "kind": "guide", "file_url": "https://episcopalcolorado.org/wp-content/uploads/2026/09/Episcopal-Colorado-Finance-Admin-Handbook-2026-ver.-7.pdf", "file_type": "pdf", "size_bytes": 529293, "landing_url": "https://episcopalcolorado.org/congregational-resources/administration-finance-resources/", "description": "A full parish administration and finance handbook covering internal controls, payroll, clergy compensation and audits.", "category": "finance", "id": "administration-and-finance-handbook-2026" }, { "title": "Administration and Finance Year-End Checklist", "publisher": "Episcopal Church in Colorado", "jurisdiction": "other diocese", "kind": "guide", "file_url": "https://episcopalcolorado.org/wp-content/uploads/2025/12/Administration-Finance-Year-End-Checklist.pdf", "file_type": "pdf", "size_bytes": 107966, "landing_url": "https://episcopalcolorado.org/congregational-resources/administration-finance-resources/", "description": "A month-by-month year-end checklist for treasurers and parish administrators, from housing resolutions to W-2s.", "category": "finance", "id": "administration-and-finance-year-end-checklist" }, { "title": "Alternative Audit Procedure (Diocesan Policy on Financial Audits)", "publisher": "Episcopal Diocese of Massachusetts", "jurisdiction": "other diocese", "kind": "guide", "file_url": "https://www.diomass.org/sites/diomass/files/webfm/Document%20Group/Alternative%20Audit%20Procedures.pdf", "file_type": "pdf", "size_bytes": 304755, "landing_url": "https://www.diomass.org/node/23585", "description": "Massachusetts step-by-step alternative audit procedure, useful as a cross-check against the diocesan workbook.", "category": "finance", "id": "alternative-audit-procedure-diocesan-policy-on-financial-aud" }, { "title": "Alternative Audit Procedures: Audit Checklist (2024)", "publisher": "Episcopal Diocese of Newark (file hosted on Dropbox)", "jurisdiction": "other diocese", "kind": "guide", "file_url": "https://www.dropbox.com/scl/fi/vkqgrt4l201s5xa6bj7y2/Audit-Checklist-Sep-2024.pdf?rlkey=lu9ks47s6k9bzyo6acza6zffn&st=fknt5tu7&dl=1", "file_type": "pdf", "size_bytes": 361202, "landing_url": "https://dioceseofnewark.org/resources/audit-checklist/", "description": "A checklist an audit committee works through when doing an alternative (non-CPA) audit of parish books.", "category": "finance", "id": "alternative-audit-procedures-audit-checklist-2024" }, { "title": "Business Methods Workshop: Accounting and Financial Controls (slides)", "publisher": "Episcopal Diocese of Washington", "jurisdiction": "other diocese", "kind": "guide", "file_url": "https://edow.org/wp-content/uploads/sites/2/2021/10/Accounting_and_Financial_Controls.pdf", "file_type": "pdf", "size_bytes": 2175556, "landing_url": "https://edow.org/congregational-resources/vestry-and-clergy-resources/administration-finance-resources/business-methods/", "description": "Workshop slides on counting, deposits, segregation of duties and other parish financial controls.", "category": "finance", "id": "business-methods-workshop-accounting-and-financial-controls-" }, { "title": "Congregation Financial Review Survey", "publisher": "Episcopal Diocese of Northern California", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://www.norcalepiscopal.org/wp-content/uploads/2025/04/Congregation-Financial-Review-Survey-rev-4.2025.docx", "file_type": "docx", "size_bytes": 217037, "landing_url": "https://www.norcalepiscopal.org/site/church-accounting/", "description": "A Word internal control questionnaire used for the annual financial review of a congregation.", "category": "finance", "id": "congregation-financial-review-survey-word" }, { "title": "Corporate Resolution: Bank Signers (sample)", "publisher": "Episcopal Diocese of Northern California", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://www.norcalepiscopal.org/wp-content/uploads/2020/05/Corporate-Resolution-Bank-Signers-Sample.pdf", "file_type": "pdf", "size_bytes": 146642, "landing_url": "https://www.norcalepiscopal.org/site/church-accounting/", "description": "A sample resolution naming authorized bank signers, which a vestry adopts when signers change.", "category": "finance", "id": "corporate-resolution-bank-signers-sample" }, { "title": "Credit Card Usage Policy Example", "publisher": "Episcopal Diocese of Northern California", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://www.norcalepiscopal.org/wp-content/uploads/2020/05/Credit-Card-Usage-Policy_Example.docx", "file_type": "docx", "size_bytes": 19009, "landing_url": "https://www.norcalepiscopal.org/site/church-accounting/", "description": "A Word policy for issuing and controlling church credit cards.", "category": "finance", "id": "credit-card-usage-policy-example-word" }, { "title": "Diocesan Audit Guidelines", "publisher": "Episcopal Diocese of Washington", "jurisdiction": "other diocese", "kind": "guide", "file_url": "https://media.edownetwork.org/wp-content/uploads/sites/2/2021/10/29095219/Audit_Guidelines.pdf", "file_type": "pdf", "size_bytes": 445133, "landing_url": "https://edow.org/congregational-resources/vestry-and-clergy-resources/administration-finance-resources/parish-financial-practices/audits-and-loans/", "description": "Washington's parish audit guidelines, including when an alternative audit is allowed.", "category": "finance", "id": "diocesan-audit-guidelines" }, { "title": "Donation and Gift Policy Example", "publisher": "Episcopal Diocese of Northern California", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://www.norcalepiscopal.org/wp-content/uploads/2020/05/Donation-and-Gift-Policy-Example.docx", "file_type": "docx", "size_bytes": 28809, "landing_url": "https://www.norcalepiscopal.org/site/church-accounting/", "description": "A Word gift acceptance policy for a vestry to adapt, covering restricted gifts and non-cash gifts.", "category": "finance", "id": "donation-and-gift-policy-example-word" }, { "title": "Examples of Vestry Housing Allowance Resolutions", "publisher": "Episcopal Church in Colorado", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://episcopalcolorado.org/wp-content/uploads/2023/11/Examples-of-Vestry-Housing-Allowance-Resolutions.pdf", "file_type": "pdf", "size_bytes": 78343, "landing_url": "https://episcopalcolorado.org/congregational-resources/administration-finance-resources/", "description": "Sample vestry resolutions designating a clergy housing allowance, adopted each year before the start of the tax year.", "category": "finance", "id": "examples-of-vestry-housing-allowance-resolutions" }, { "title": "Model Financial Policies, Procedures and Controls for a Parish", "publisher": "Episcopal Diocese of Massachusetts", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://www.diomass.org/sites/diomass/files/webfm/transition_ministry_congregational_development/congregational_business_consultants/Model%20Financial%20Policies%2C%20Procedures%20and%20Controls.pdf", "file_type": "pdf", "size_bytes": 684548, "landing_url": "https://www.diomass.org/node/23585", "description": "A model parish financial policy covering counting, deposits, disbursements, segregation of duties and restricted funds, for a vestry to adapt and adopt.", "category": "finance", "id": "model-financial-policies-procedures-and-controls-for-a-paris" }, { "title": "Parochial Report Worksheet with Instructions", "publisher": "Episcopal Diocese of Massachusetts", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://www.diomass.org/sites/diomass/files/documents/09%20Form%20Parochial%20Report%20Worksheet%20with%20Instructions.xls", "file_type": "xls", "size_bytes": 31232, "landing_url": "https://www.diomass.org/node/23585", "description": "An Excel worksheet that maps parish books to the Parochial Report financial lines before filing online.", "category": "finance", "id": "parochial-report-worksheet-with-instructions-excel" }, { "title": "Requirements for Annual Financial Audits (2020)", "publisher": "Episcopal Diocese of Newark (file hosted on Dropbox)", "jurisdiction": "other diocese", "kind": "policy", "file_url": "https://www.dropbox.com/scl/fi/49hufp69mjep39ymdet92/Requirements-for-Annual-Financial-Audits-Nov-2020.pdf?rlkey=cp48mafnyev106oiarupb47xn&st=3y8pqds3&dl=1", "file_type": "pdf", "size_bytes": 23830, "landing_url": "https://dioceseofnewark.org/resources/requirements-for-annual-financial-audits/", "description": "Newark's rules on when a parish needs a CPA audit versus an alternative audit, a useful comparison to diocesan practice.", "category": "finance", "id": "requirements-for-annual-financial-audits-2020" }, { "title": "Resource Guide for Congregations on Good Business Practices", "publisher": "Episcopal Diocese of Massachusetts", "jurisdiction": "other diocese", "kind": "guide", "file_url": "https://www.diomass.org/sites/diomass/files/webfm/transition_ministry_congregational_development/congregational_business_consultants/Business%20Practices%20Resource%20Guide%20for%20Congregations.pdf", "file_type": "pdf", "size_bytes": 275302, "landing_url": "https://www.diomass.org/node/23585", "description": "A guide for wardens and treasurers on parish business practices, from bookkeeping to insurance and personnel.", "category": "finance", "id": "resource-guide-for-congregations-on-good-business-practices" }, { "title": "Sample Audit Committee Report and Findings", "publisher": "Episcopal Diocese of Newark", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://dioceseofnewark.org/wp-content/uploads/2024/05/Sample-Audit-Report-and-Findings-Mar-2021.docx", "file_type": "docx", "size_bytes": 22621, "landing_url": "https://dioceseofnewark.org/resources/sample-audit-report-and-findings/", "description": "A Word report an audit committee uses to give its findings to the rector, wardens and vestry after an alternative audit.", "category": "finance", "id": "sample-audit-committee-report-and-findings-word" }, { "title": "Sample Audit Findings and Vestry Response", "publisher": "Episcopal Diocese of Massachusetts", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://www.diomass.org/sites/diomass/files/documents/11%20St.%20Wendy%27s%20Audit%20Findings%20and%20Vestry%20Response.doc", "file_type": "doc", "size_bytes": 24576, "landing_url": "https://www.diomass.org/node/23585", "description": "A Word example of audit findings with the vestry's written response and corrective actions.", "category": "finance", "id": "sample-audit-findings-and-vestry-response-word" }, { "title": "Sample Chart of Accounts", "publisher": "Episcopal Diocese of Northern California", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://www.norcalepiscopal.org/wp-content/uploads/2020/05/Sample-Chart-of-Accounts.xlsx", "file_type": "xlsx", "size_bytes": 17139, "landing_url": "https://www.norcalepiscopal.org/site/church-accounting/", "description": "An Excel parish chart of accounts that can seed a budget template or accounting system setup.", "category": "finance", "id": "sample-chart-of-accounts-excel" }, { "title": "Sample Income Statement, Budget vs Actual", "publisher": "Episcopal Diocese of Massachusetts", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://www.diomass.org/sites/diomass/files/documents/04%20St.%20Wendy%27s%20Income%20Statement-%20Budget%20v%20Actual.xls", "file_type": "xls", "size_bytes": 56832, "landing_url": "https://www.diomass.org/node/23585", "description": "An Excel budget-versus-actual report a treasurer can adapt for monthly vestry reports and annual budgeting.", "category": "finance", "id": "sample-income-statement-budget-vs-actual-excel" }, { "title": "Sample Internal Control System and Account Worksheet", "publisher": "Episcopal Diocese of Massachusetts", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://www.diomass.org/sites/diomass/files/documents/10%20St.%20Wendy%27s%20Internal%20Control%20System%20%2B%20Account%20Worksheet.doc", "file_type": "doc", "size_bytes": 32256, "landing_url": "https://www.diomass.org/node/23585", "description": "A Word worksheet that documents who counts, deposits, records and reconciles each account, for an internal control review.", "category": "finance", "id": "sample-internal-control-system-and-account-worksheet-word" }, { "title": "Sample Parish Chart of Accounts", "publisher": "Episcopal Diocese of Massachusetts", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://www.diomass.org/sites/diomass/files/documents/02%20St%20Wendys%20Chart%20of%20Accounts.doc", "file_type": "doc", "size_bytes": 24064, "landing_url": "https://www.diomass.org/node/23585", "description": "A sample chart of accounts for a parish, aligned to Parochial Report categories.", "category": "finance", "id": "sample-parish-chart-of-accounts-word" }, { "title": "Sample Parish Policies for Gifts and Funds", "publisher": "Episcopal Diocese of Massachusetts", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://www.diomass.org/sites/diomass/files/documents/06%20Sample%20Parish%20Policies%20for%20Gifts%20and%20Funds.doc", "file_type": "doc", "size_bytes": 27136, "landing_url": "https://www.diomass.org/node/23585", "description": "A Word sample gift acceptance and restricted fund policy for a vestry to adapt.", "category": "finance", "id": "sample-parish-policies-for-gifts-and-funds-word" }, { "title": "Sample Petty Cash Voucher", "publisher": "Episcopal Diocese of Northern California", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://www.norcalepiscopal.org/wp-content/uploads/2020/05/PettyCash-Voucher-example.xlsx", "file_type": "xlsx", "size_bytes": 20321, "landing_url": "https://www.norcalepiscopal.org/site/church-accounting/", "description": "An Excel petty cash voucher for documenting small cash disbursements.", "category": "finance", "id": "sample-petty-cash-voucher-excel" }, { "title": "Sample Summary of Fund Restrictions and Designations", "publisher": "Episcopal Diocese of Massachusetts", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://www.diomass.org/sites/diomass/files/documents/07%20Sample%20Summary%20of%20Fund%20Restrictions%20and%20Designations.xls", "file_type": "xls", "size_bytes": 9728, "landing_url": "https://www.diomass.org/node/23585", "description": "An Excel register for tracking restricted, designated and endowment funds and their permitted uses.", "category": "finance", "id": "sample-summary-of-fund-restrictions-and-designations-excel" }, { "title": "Treasurer's Handbook (Third Edition, 2020)", "publisher": "Episcopal Diocese of Massachusetts", "jurisdiction": "other diocese", "kind": "guide", "file_url": "https://www.diomass.org/sites/diomass/files/documents/Treasurers%20Handbook%202020.pdf", "file_type": "pdf", "size_bytes": 701377, "landing_url": "https://www.diomass.org/node/23585", "description": "A full handbook for parish treasurers, with the companion St. Wendy's sample forms listed on the same page.", "category": "finance", "id": "treasurer-s-handbook-third-edition-2020" }, { "title": "Building Survey Form", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "official_form", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/unnamed-file-53.pdf", "file_type": "pdf", "size_bytes": 152715, "landing_url": "https://dioceseny.org/resources/building-survey-form/", "description": "The diocese's building survey form for recording a congregation's buildings, uses and condition for the diocese.", "category": "property", "id": "building-survey-form" }, { "title": "Checklist for Property Transactions", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/unnamed-file-52.pdf", "file_type": "pdf", "size_bytes": 166002, "landing_url": "https://dioceseny.org/resources/checklist-for-property-transactions/", "description": "A checklist of the documents a New York religious corporation needs for a sale, mortgage or lease, including the petition to the Attorney General or court.", "category": "property", "id": "checklist-for-property-transactions" }, { "title": "New Optional Procedures for the Sales, Leases, or Mortgages of Property", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/unnamed-file-50.pdf", "file_type": "pdf", "size_bytes": 55888, "landing_url": "https://dioceseny.org/resources/new-optional-procedures-for-the-sales-leases-or-mortgages-of-property/", "description": "Explains the 2015 change to NY Religious Corporations Law section 12 that lets parishes seek Attorney General approval instead of a court for property sales, leases and mortgages.", "category": "property", "id": "new-optional-procedures-for-the-sales-leases-or-mortgages-of" }, { "title": "Standing Committee Guidelines Regarding Sale Or Lease (Rev 2024)", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "policy", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/unnamed-file-49.pdf", "file_type": "pdf", "size_bytes": 342836, "landing_url": "https://dioceseny.org/resources/standing-committee-guidelinesregarding-sale-or-lease-rev-2024/", "description": "The diocesan Standing Committee's 2024 guidelines for consent to a parish sale, long-term lease or mortgage of property.", "category": "property", "id": "standing-committee-guidelines-regarding-sale-or-lease-rev-20" }, { "title": "Building Inspection Report", "publisher": "The Church Insurance Companies (Church Pension Group)", "jurisdiction": "Episcopal Church-wide", "kind": "official_form", "file_url": "https://www.cpg.org/globalassets/documents/new-arc/cic_building_inspection_report.pdf", "file_type": "pdf", "size_bytes": 696587, "landing_url": "https://www.cpg.org/redirects/property-casualty-insurance/risk-management-programs-and-resources/factsheets--checklists/", "description": "A room-by-room building inspection checklist that a property committee or sexton can use for periodic safety walkthroughs.", "category": "property", "id": "building-inspection-report" }, { "title": "ECBF Loan Application", "publisher": "Episcopal Church Building Fund", "jurisdiction": "Episcopal Church-wide", "kind": "official_form", "file_url": "https://ecbf.org/wp-content/uploads/2026/09/ECBF-Loan-Application.pdf", "file_type": "pdf", "size_bytes": 294568, "landing_url": "https://ecbf.org/loans/", "description": "The application for a building loan from the Episcopal Church Building Fund for repairs, renovation or construction.", "category": "property", "id": "ecbf-loan-application" }, { "title": "Evidence of Property Insurance Request Form", "publisher": "The Church Insurance Companies (Church Pension Group)", "jurisdiction": "Episcopal Church-wide", "kind": "official_form", "file_url": "https://www.cpg.org/globalassets/documents/publications/cic-evidence-of-property-insurance-request-form.pdf", "file_type": "pdf", "size_bytes": 71666, "landing_url": "https://www.cpg.org/redirects/property-casualty-insurance/overview/", "description": "The form a Church Insurance policyholder uses to request evidence of property insurance, for example for a lender.", "category": "property", "id": "evidence-of-property-insurance-request-form" }, { "title": "Safety and Insurance Handbook for Churches", "publisher": "The Church Insurance Companies (Church Pension Group)", "jurisdiction": "Episcopal Church-wide", "kind": "guide", "file_url": "https://www.cpg.org/globalassets/documents/new-arc/safety--insurance-handbook-for-churches.pdf", "file_type": "pdf", "size_bytes": 6044389, "landing_url": "https://www.cpg.org/redirects/property-casualty-insurance/risk-management-programs-and-resources/factsheets--checklists/", "description": "The insurer's handbook on property safety, liability, outside groups, events and claims for vestries and property committees.", "category": "property", "id": "safety-and-insurance-handbook-for-churches" }, { "title": "Common Bond: Sacred Sites 2025", "publisher": "New York Landmarks Conservancy", "jurisdiction": "NYS", "kind": "guide", "file_url": "https://nylandmarks.org/wp-content/uploads/2025/07/COMMON_BOND_SACRED_SITES_2025.pdf", "file_type": "pdf", "size_bytes": 2498226, "landing_url": "https://nylandmarks.org/what-we-do/grants-loans/sacred-sites/common-bond/", "description": "The Conservancy's journal on caring for historic religious buildings, with practical conservation articles and Sacred Sites grant stories.", "category": "property", "id": "common-bond-sacred-sites-2025" }, { "title": "Sacred Sites Grant Application (online)", "publisher": "New York Landmarks Conservancy", "jurisdiction": "NYS", "kind": "official_form", "file_url": null, "file_type": null, "size_bytes": null, "landing_url": "https://nylandmarksconservancy.formstack.com/forms/sacred_sites_grant_application", "description": "The Sacred Sites grant application is an online Formstack form; there is no downloadable Word or PDF version.", "category": "property", "id": "sacred-sites-grant-application-online" }, { "title": "Sacred Sites Grant Program: Criteria and Guidelines", "publisher": "New York Landmarks Conservancy", "jurisdiction": "NYS", "kind": "guide", "file_url": null, "file_type": null, "size_bytes": null, "landing_url": "https://nylandmarks.org/what-we-do/grants-loans/sacred-sites/criteria/", "description": "Eligibility criteria for Sacred Sites matching grants for historic religious buildings in New York State; the guidelines are a web page, not a file.", "category": "property", "id": 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"file_type": "pdf", "size_bytes": 717899, "landing_url": "https://sacredplaces.org/resources-publications/", "description": "A one-page flowchart of options for a congregation weighing the future of its building.", "category": "property", "id": "rethinking-your-relationship-with-your-religious-building-fl" }, { "title": "Facilities Walk Worksheet", "publisher": "Partners for Sacred Places", "jurisdiction": "other", "kind": "template", "file_url": null, "file_type": null, "size_bytes": null, "landing_url": "https://sacredplaces.org/resources-publications/", "description": "An exercise for walking through each space in a church campus to spot community uses; it is shared through an Adobe Acrobat cloud link rather than a direct file.", "category": "property", "id": "facilities-walk-worksheet" }, { "title": "Model Lease", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "template", "file_url": 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asks for proof of coverage.", "category": "rentals", "id": "certificate-of-liability-insurance-request-form" }, { "title": "Risk Management Tip Sheet: Liquor Liability at Church Events", "publisher": "The Church Insurance Companies (Church Pension Group)", "jurisdiction": "Episcopal Church-wide", "kind": "guide", "file_url": "https://www.cpg.org/globalassets/documents/new-arc/cic-tipsheet-2019-liquor-liability.pdf", "file_type": "pdf", "size_bytes": 55818, "landing_url": "https://www.cpg.org/redirects/property-casualty-insurance/risk-management-programs-and-resources/factsheets--checklists/", "description": "Insurer guidance for events and rentals where alcohol is served, including outside caterers and licensed bartenders.", "category": "rentals", "id": "risk-management-tip-sheet-liquor-liability-at-church-events" }, { "title": "Risk Management Tip Sheet: Use of Church Property by Outside Groups", "publisher": "The Church Insurance Companies (Church Pension Group)", "jurisdiction": "Episcopal Church-wide", "kind": "guide", "file_url": "https://www.cpg.org/globalassets/documents/new-arc/cic-tipsheet-2019-outside-groups.pdf", "file_type": "pdf", "size_bytes": 68198, "landing_url": "https://www.cpg.org/redirects/property-casualty-insurance/risk-management-programs-and-resources/factsheets--checklists/", "description": "The insurer's checklist for outside users: certificates of insurance, additional insured status, hold-harmless language and written agreements.", "category": "rentals", "id": "risk-management-tip-sheet-use-of-church-property-by-outside-" }, { "title": "Church Building Use Agreement Template", "publisher": "Episcopal Church in Colorado", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://episcopalcolorado.org/wp-content/uploads/2023/02/Church-Bldg-Use-Agreement-Template.pdf", "file_type": "pdf", "size_bytes": 125444, "landing_url": "https://episcopalcolorado.org/congregational-resources/administration-finance-resources/", "description": "A generic building use agreement for outside groups that the diocese says must be tailored to each transaction.", "category": "rentals", "id": "church-building-use-agreement-template" }, { "title": "Considerations for Churches with Underutilized Spaces", "publisher": "Episcopal Diocese of Washington", "jurisdiction": "other diocese", "kind": "guide", "file_url": "https://edow.org/wp-content/uploads/sites/2/2024/04/Considerations-for-Churches-with-Underutilized-Spaces.pdf", "file_type": "pdf", "size_bytes": 66076, "landing_url": "https://edow.org/congregational-resources/vestry-and-clergy-resources/administration-finance-resources/stewardship-of-facilities-and-finances/", "description": "Guidance on assessing and sharing underused church space with tenants and community partners.", "category": "rentals", "id": "considerations-for-churches-with-underutilized-spaces" }, { "title": "Facilities License Agreement Template", "publisher": "Episcopal Diocese of Washington", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://edow.org/wp-content/uploads/sites/2/2024/04/FACILITIES-LICENSE-AGREEMENT-TEMPLATE.docx", "file_type": "docx", "size_bytes": 23752, "landing_url": "https://edow.org/congregational-resources/vestry-and-clergy-resources/administration-finance-resources/stewardship-of-facilities-and-finances/", "description": "A Word license agreement for outside groups using parish space, structured as a license rather than a lease.", "category": "rentals", "id": "facilities-license-agreement-template-word" }, { "title": "Sample Facilities and Equipment Use Agreement, Annual", "publisher": "Episcopal Diocese of Newark", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://dioceseofnewark.org/wp-content/uploads/2011/11/Sample-Contract-Facilities-and-Use-Annual-2007.docx", "file_type": "docx", "size_bytes": 37690, "landing_url": "https://dioceseofnewark.org/resources/sample-contract-facilities-use-annual/", "description": "A Word license agreement for a group that uses parish space regularly through the year; written for New Jersey, so have NY counsel review.", "category": "rentals", "id": "sample-facilities-and-equipment-use-agreement-annual-word" }, { "title": "Sample Facilities and Equipment Use Agreement, Single Use", "publisher": "Episcopal Diocese of Newark", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://dioceseofnewark.org/wp-content/uploads/2011/11/Sample-Contract-Facilities-and-Use-Single-Use-2007.docx", "file_type": "docx", "size_bytes": 36011, "landing_url": "https://dioceseofnewark.org/resources/sample-contract-facilities-use-single-use/", "description": "A Word agreement for a one-time event rental of parish space; written for New Jersey, so have NY counsel review.", "category": "rentals", "id": "sample-facilities-and-equipment-use-agreement-single-use-wor" }, { "title": "Sample Facility Use Agreement", "publisher": "Episcopal Diocese of Northern California", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://www.norcalepiscopal.org/wp-content/uploads/2022/08/Facility-Use-Agreement-Example-2022.docx", "file_type": "docx", "size_bytes": 29029, "landing_url": "https://www.norcalepiscopal.org/site/church-accounting/", "description": "A short Word facility usage and fee agreement for outside groups and one-time events.", "category": "rentals", "id": "sample-facility-use-agreement-word" }, { "title": "Sample Lease Agreement, Rectory", "publisher": "Episcopal Diocese of Newark", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://dioceseofnewark.org/wp-content/uploads/2016/11/Sample-Lease-Agreement-Rectory-2016.docx", "file_type": "docx", "size_bytes": 34168, "landing_url": "https://dioceseofnewark.org/resources/sample-lease-agreement-rectory/", "description": "A Word residential lease for renting a rectory or parish-owned house to a tenant.", "category": "rentals", "id": "sample-lease-agreement-rectory-word" }, { "title": "Sample Real Estate Lease, Church School", "publisher": "Episcopal Diocese of Newark", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://dioceseofnewark.org/wp-content/uploads/2016/11/Sample-Lease-Agreement-Church-School-Real-Estate-2016.docx", "file_type": "docx", "size_bytes": 48693, "landing_url": "https://dioceseofnewark.org/resources/sample-lease-agreement-church-school-real-estate/", "description": "A Word commercial lease for a school leasing church real estate; a long-term lease in New York also needs diocesan consent and court or Attorney General approval.", "category": "rentals", "id": "sample-real-estate-lease-church-school-word" }, { "title": "Sample Space and Equipment Use Agreement, Day Care", "publisher": "Episcopal Diocese of Newark", "jurisdiction": "other diocese", "kind": "template", "file_url": 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"creating-spaces-performing-arts-in-sacred-spaces" }, { "title": "Memorial Garden Rules and Regulations Template", "publisher": "Episcopal Diocese of Massachusetts", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://www.diomass.org/sites/diomass/files/documents/Memorial%20Gardens%20Rules%20%20Regulations%20Template.docx", "file_type": "docx", "size_bytes": 24832, "landing_url": "https://www.diomass.org/node/29464", "description": "A fill-in Word policy for a parish memorial garden or columbarium covering interment, markers, fees and records.", "category": "cemeteries", "id": "memorial-garden-rules-and-regulations-template-word" }, { "title": "Purchase Agreement Template for Memorial Garden / Columbarium (2024)", "publisher": "Episcopal Diocese of Massachusetts", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://www.diomass.org/sites/diomass/files/documents/Memorial%20Garden%20Agreement%20Template%202024.04.14.pdf", "file_type": "pdf", 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"2026 Paid Family Leave Payroll Deduction Notice", "publisher": "New York State Workers' Compensation Board (Paid Family Leave)", "jurisdiction": "NYS", "kind": "official_form", "file_url": "https://www.wcb.ny.gov/content/main/forms/PFLDocs/pfl-pay-deduction-notice-2026.pdf", "file_type": "pdf", "size_bytes": 141426, "landing_url": "https://paidfamilyleave.ny.gov/2026-pfl-payroll-deduction-notice", "description": "The model written notice employers give employees about the 2026 Paid Family Leave payroll deduction rate.", "category": "hr", "id": "2026-paid-family-leave-payroll-deduction-notice" }, { "title": "Complaint Form for Reporting Sexual Harassment", "publisher": "New York State", "jurisdiction": "NYS", "kind": "template", "file_url": "https://www.ny.gov/sites/default/files/2023-04/CombatHarassmentComplaintForm.docx", "file_type": "docx", "size_bytes": 175080, "landing_url": 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"file_url": "https://humanrights.westchestercountyny.gov/images/stories/pdfs/safetimeleavelawemployeerights.pdf", "file_type": "pdf", "size_bytes": 176831, "landing_url": "https://humanrights.westchestercountyny.gov/resources/westchester-s-safe-time-leave-law", "description": "The county notice employers in Westchester must give employees about paid safe time leave for victims of domestic violence or human trafficking.", "category": "hr", "id": "notice-of-employee-rights-under-westchester-county-s-safe-ti" }, { "title": "Westchester's Safe Time Leave Law: What Employers Need to Know", "publisher": "Westchester County Human Rights Commission", "jurisdiction": "Westchester County", "kind": "guide", "file_url": "https://humanrights.westchestercountyny.gov/images/stories/pdfs/safetimeleavelawemployers.pdf", "file_type": "pdf", "size_bytes": 253830, "landing_url": "https://humanrights.westchestercountyny.gov/resources/westchester-s-safe-time-leave-law", "description": "The county employer 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"file_type": "docx", "size_bytes": 75375, "landing_url": "https://episcopalvirginia.org/jobs-transitions/transition/letter/", "description": "A Word letter of agreement between a rector and an assistant or associate priest.", "category": "hr", "id": "assistant-rector-letter-of-agreement-template-word" }, { "title": "Benefits and Other Employment Matters (2026 seminar slides)", "publisher": "Episcopal Diocese of Long Island", "jurisdiction": "other diocese", "kind": "guide", "file_url": "https://www.dioceseli.org/sites/default/files/2026-02/Administration%20Slides%20FAS%202026.pdf", "file_type": "pdf", "size_bytes": 457298, "landing_url": "https://www.dioceseli.org/what-we-do/resources/human-resources-presentation-2026-finance-and-administration-seminar", "description": "Seminar slides on New York employment rules and Episcopal benefits for parish employers.", "category": "hr", "id": "benefits-and-other-employment-matters-2026-seminar-slides" }, { "title": "Employee Performance 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Diocese of Newark staff handbook, a scanned PDF that a parish can use as a model for its own personnel policies.", "category": "hr", "id": "employee-policies-and-procedures-episcopal-house-handbook" }, { "title": "Guidelines for Writing Employee Job Descriptions", "publisher": "Episcopal Diocese of Newark", "jurisdiction": "other diocese", "kind": "guide", "file_url": "https://dioceseofnewark.org/wp-content/uploads/2019/05/hr_sample_guidelines_for_writing_job_descriptions.docx", "file_type": "docx", "size_bytes": 16860, "landing_url": "https://dioceseofnewark.org/resources/guidelines-for-writing-employee-job-descriptions/", "description": "Short Word guidance on writing job descriptions for parish staff positions.", "category": "hr", "id": "guidelines-for-writing-employee-job-descriptions-word" }, { "title": "Interim Rector Letter of Agreement Template", "publisher": "Episcopal Diocese of Virginia", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://episcopalvirginia.org/wp-content/uploads/Interim-LOA-template_v8.docx", "file_type": "docx", "size_bytes": 94890, "landing_url": "https://episcopalvirginia.org/jobs-transitions/transition/letter/", "description": "A Word letter of agreement for an interim rector during a clergy transition.", "category": "hr", "id": "interim-rector-letter-of-agreement-template-word" }, { "title": "Lay Employment Policies (2021)", "publisher": "Episcopal Diocese of Washington", "jurisdiction": "other diocese", "kind": "policy", "file_url": "https://edow.org/wp-content/uploads/sites/2/2021/10/Lay-Employment-Policies-upd-2021-1.pdf", "file_type": "pdf", "size_bytes": 198541, "landing_url": "https://edow.org/congregational-resources/vestry-and-clergy-resources/administration-finance-resources/human-resources/employment-policies/", "description": "Diocesan personnel policies and guidelines for lay employees that parishes can use as a model handbook.", "category": "hr", "id": "lay-employment-policies-2021" }, { "title": "Non-Exempt Timesheet Template", "publisher": "Episcopal Diocese of Northern California", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://www.norcalepiscopal.org/wp-content/uploads/2020/05/Non-Exempt-Timesheet-Template.xls", "file_type": "xls", "size_bytes": 74240, "landing_url": "https://www.norcalepiscopal.org/site/church-accounting/", "description": "An Excel weekly timesheet for hourly parish staff, supporting overtime and sick leave records.", "category": "hr", "id": "non-exempt-timesheet-template-excel" }, { "title": "Priest-in-Charge Letter of Agreement Template", "publisher": "Episcopal Diocese of Virginia", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://episcopalvirginia.org/wp-content/uploads/PIC_LOA_template_v2.docx", "file_type": "docx", "size_bytes": 74908, "landing_url": "https://episcopalvirginia.org/jobs-transitions/transition/letter/", "description": "A Word letter of 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"file_type": "docx", "size_bytes": 77489, "landing_url": "https://episcopalvirginia.org/jobs-transitions/transition/letter/", "description": "A Word letter of agreement between a vestry and a rector, covering duties, compensation, leave and review.", "category": "hr", "id": "rector-letter-of-agreement-template-word" }, { "title": "Vocational Deacon Letter of Agreement Template", "publisher": "Episcopal Diocese of Virginia", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://episcopalvirginia.org/wp-content/uploads/2024/10/Deacon-LOA-Template.docx", "file_type": "docx", "size_bytes": 117664, "landing_url": "https://episcopalvirginia.org/jobs-transitions/transition/letter/", "description": "A Word letter of agreement for a vocational deacon assigned to a parish.", "category": "hr", "id": "vocational-deacon-letter-of-agreement-template-word" }, { "title": "Employing Musicians in Religious Institutions: A Handbook for Committees and Candidates", "publisher": "American Guild of Organists", "jurisdiction": "other", "kind": "guide", "file_url": "https://wp.agohq.org/wp-content/uploads/2021/03/AGO_Employment_Handbook_2ndPrinting_FNL_online.pdf", "file_type": "pdf", "size_bytes": 1934205, "landing_url": "https://www.agohq.org/", "description": "The AGO handbook on hiring church musicians, with sample working agreements, compensation guidance and contractor versus employee issues.", "category": "hr", "id": "employing-musicians-in-religious-institutions-a-handbook-for" }, { "title": "Safe Church, Safe Communities Course Requirements", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "policy", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/unnamed-file-20.pdf", "file_type": "pdf", "size_bytes": 203940, "landing_url": "https://dioceseny.org/resources/safe-church-safe-communities-course-requirements/", "description": "The diocese's list of Safe Church, Safe Communities training courses required for clergy, 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congregation, based on the churchwide model policies.", "category": "safe_church", "id": "model-safe-church-policy-for-congregations-and-organizations" }, { "title": "A Basic Primer on Manageable Technology for Small and Medium Sized Parishes", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/unnamed-file-135.pdf", "file_type": "pdf", "size_bytes": 112907, "landing_url": "https://dioceseny.org/resources/a-basic-primer-on-manageable-technologyfor-small-and-medium-sized-parishes/", "description": "A primer prepared for diocesan on choosing and managing technology in small and medium parishes.", "category": "governance", "id": "a-basic-primer-on-manageable-technology-for-small-and-medium" }, { "title": "Best Practices and Guidelines for Annual Meetings 2026", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": 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York.", "category": "governance", "id": "diocesan-constitution" }, { "title": "Sample Parish Bylaws", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "template", "file_url": "https://dioceseny.org/wp-content/uploads/2025/11/Sample-Parish-Bylaws.doc", "file_type": "doc", "size_bytes": 59392, "landing_url": "https://dioceseny.org/resources/sample-parish-bylaws/", "description": "The diocese's sample parish bylaws in Word for a vestry to adapt under the canons and the NY Religious Corporations Law.", "category": "governance", "id": "sample-parish-bylaws" }, { "title": "A Summary of the New York Religious Corporations Law as it Applies to Episcopal Parishes", "publisher": "Episcopal Diocese of Long Island", "jurisdiction": "other diocese", "kind": "guide", "file_url": "https://www.dioceseli.org/sites/default/files/2023-10/A%20Summary%20of%20the%20New%20York%20Religious%20Corporations%20Law%20as%20it%20applies%20to%20EDLI.pdf", "file_type": "pdf", "size_bytes": 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Diocesan Policies, Canons, and New York State Law (2026 seminar)", "publisher": "Episcopal Diocese of Long Island", "jurisdiction": "other diocese", "kind": "guide", "file_url": "https://www.dioceseli.org/sites/default/files/2026-02/2026%20Leadership%20Responsibilities%20Diocesan%20Policies%20Canons%20and%20NYS%20Law%20-%20Finance%20and%20Administration%20Seminar.pdf", "file_type": "pdf", "size_bytes": 163181, "landing_url": "https://www.dioceseli.org/what-we-do/resources/leadership-responsibilities-diocesan-policies-canons-and-nys-law-2026-finance", "description": "Seminar slides on vestry and warden duties under the canons and New York law, from a neighboring New York diocese.", "category": "governance", "id": "leadership-responsibilities-diocesan-policies-canons-and-new" }, { "title": "Model Alcohol Use Policy for Churches (2024)", "publisher": "Episcopal Diocese of Massachusetts", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://www.diomass.org/sites/diomass/files/documents/Model%20Alcohol%20Use%20Policy%20for%20Churches%20and%20Related%20Organizations%202024_02_15.docx", "file_type": "docx", "size_bytes": 28940, "landing_url": "https://www.diomass.org/node/26551", "description": "A fill-in Word policy on serving alcohol at church events, which a vestry adopts and applies to rentals too.", "category": "governance", "id": "model-alcohol-use-policy-for-churches-2024-word" }, { "title": "Model Bylaws for Parishes (2017)", "publisher": "Episcopal Diocese of Massachusetts", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://www.diomass.org/sites/diomass/files/documents/Model%20bylaws%20for%20parishes_2017.doc", "file_type": "doc", "size_bytes": 125952, "landing_url": "https://www.diomass.org/node/23558", "description": "Word model parish bylaws; written for Massachusetts, so compare with the diocesan sample bylaws and NY Religious Corporations Law.", "category": "governance", "id": "model-bylaws-for-parishes-2017-word" }, { "title": "Parish Bylaws Template 2025", "publisher": "Episcopal Church in Colorado", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://episcopalcolorado.org/wp-content/uploads/2025/01/Bylaws-Template-2025-final-1.docx", "file_type": "docx", "size_bytes": 44200, "landing_url": "https://episcopalcolorado.org/congregational-resources/administration-finance-resources/", "description": "A Word bylaws template for Colorado parishes; it says it may not be used without the Colorado bishop's permission and it follows Colorado law, so treat it only as a drafting reference.", "category": "governance", "id": "parish-bylaws-template-2025-word" }, { "title": "Process for Amending a Certificate of Incorporation", "publisher": "Episcopal Diocese of Long Island", "jurisdiction": "other diocese", "kind": "guide", "file_url": "https://www.dioceseli.org/sites/default/files/2023-10/Amending%20Certificate%20of%20Incorporation%20Oct%20223.pdf", "file_type": "pdf", "size_bytes": 216626, "landing_url": "https://www.dioceseli.org/what-we-do/resources/process-amending-certificate-incorporation", "description": "Steps for a New York parish to amend its certificate of incorporation, such as a name change or vestry size.", "category": "governance", "id": "process-for-amending-a-certificate-of-incorporation" }, { "title": "Whistleblower Protection Policy Example", "publisher": "Episcopal Diocese of Northern California", "jurisdiction": "other diocese", "kind": "template", "file_url": "https://www.norcalepiscopal.org/wp-content/uploads/2020/05/Whistleblower-Policy-Example.docx", "file_type": "docx", "size_bytes": 33023, "landing_url": "https://www.norcalepiscopal.org/site/church-accounting/", "description": "A Word whistleblower policy; New York nonprofit law requires one for larger organizations, so check whether your parish meets the size test.", "category": "governance", "id": "whistleblower-protection-policy-example-word" }, { "title": "2026 Visitation Calendar", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": "https://dioceseny.org/wp-content/uploads/2026/01/Episcopal-Visitation-Calendar-April-22-2026.pdf", "file_type": "pdf", "size_bytes": 101153, "landing_url": "https://dioceseny.org/resources/2026-visitation-calendar/", "description": "The 2026 calendar of the bishops' parish visitations.", "category": "clergy", "id": "2026-visitation-calendar" }, { "title": "As You Leave Your Church, How To Say Goodbye, To Help Bring Closure (Brochure, English)", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/unnamed-file-106.pdf", "file_type": "pdf", "size_bytes": 111658, "landing_url": "https://dioceseny.org/resources/as-you-leave-your-church-how-to-say-goodbye-to-help-bring-closure-brochure-english/", "description": "A good beginning depends on a good ending.", "category": "clergy", "id": "as-you-leave-your-church-how-to-say-goodbye-to-help-bring-cl" }, { "title": "As You Leave Your Church, How To Say Goodbye, To Help Bring Closure (Brochure, Spanish)", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/unnamed-file-107.pdf", "file_type": "pdf", "size_bytes": 158919, "landing_url": "https://dioceseny.org/resources/as-you-leave-your-church-how-to-say-goodbye-to-help-bring-closure-brochure-spanish/", "description": "Un buen comienzo depende de un buen final.", "category": "clergy", "id": "as-you-leave-your-church-how-to-say-goodbye-to-help-bring-cl-2" }, { "title": "License to Officiate (LTO) Guidelines for Priests", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "policy", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/License-to-Officiate-LTO-Guidelines-for-Priests.pdf", "file_type": "pdf", "size_bytes": 156327, "landing_url": "https://dioceseny.org/resources/license-to-officiate-lto-guidelines-for-priests/", "description": "The diocese's guidelines for priests applying for a License to Officiate in the diocese.", "category": "clergy", "id": "license-to-officiate-lto-guidelines-for-priests" }, { "title": "Supply Clergy List", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/Supply-Clergy-Lists-Diocese-of-New-York-3.docx", "file_type": "docx", "size_bytes": 125380, "landing_url": "https://dioceseny.org/resources/supply-clergy-downloadable-list/", "description": "The diocese's downloadable list of supply clergy available to cover services.", "category": "clergy", "id": "supply-clergy-list" }, { "title": "Church Pension Group", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": null, "file_type": null, "size_bytes": null, "landing_url": "https://dioceseny.org/resources/church-pension-group/", "description": "We exist to support the clergy and lay employees of The Episcopal Church in their calling to spread the gospel. Opens cpg.org.", "category": "clergy", "id": "church-pension-group" }, { "title": "Letters Dimissory (clergy transfers in and out of the Diocese)", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": null, "file_type": null, "size_bytes": null, "landing_url": "https://dioceseny.org/resources/letters-dimissory-transfers-in-and-out-of-the-diocese/", "description": "1. If you are a priest or deacon moving out of the Diocese of New York and wish to establish your canonical residence in another diocese, you must first contact the bishop of the receiving diocese and confirm your \"Letters Dimissory\" would be accepted. The diocesan page has no file attached.", "category": "clergy", "id": "letters-dimissory-clergy-transfers-in-and-out-of-the-diocese" }, { "title": "License to Officiate (LTO) Report & Renewal Request", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "official_form", "file_url": null, "file_type": null, "size_bytes": null, "landing_url": "https://dioceseny.org/resources/license-to-officiate-lto-report-renewal-request-form/", "description": "If you wish to renew your license, please complete and submit this form. An online form on the diocesan site.", "category": "clergy", "id": "license-to-officiate-lto-report-renewal-request" }, { "title": "Supply Clergy Update Form", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "official_form", "file_url": null, "file_type": null, "size_bytes": null, "landing_url": "https://dioceseny.org/resources/supply-clergy-update-form/", "description": "The supply clergy list(s) will be updated around 1st of each month and/or as updates become available. An online form on the diocesan site.", "category": "clergy", "id": "supply-clergy-update-form" }, { "title": "Supply Request Form for Clergy", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "official_form", "file_url": null, "file_type": null, "size_bytes": null, "landing_url": "https://dioceseny.org/resources/supply-request-form-for-clergy/", "description": "The diocese's online form for a congregation to request supply clergy.", "category": "clergy", "id": "supply-request-form-for-clergy" }, { "title": "Congregational Grants: First Steps Grant Guidelines and Interim/ Final Report Form", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "official_form", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/vnd.openxmlformats-officedocument.wordprocessingml-1.document", "file_type": "docx", "size_bytes": 71908, "landing_url": "https://dioceseny.org/resources/congregational-grants-first-steps-grant-guidelines-and-interim-final-report-form/", "description": "Guidelines and the interim and final report form for diocesan First Steps congregational growth grants, aimed at parishes with average attendance of 50 to 150.", "category": "grants", "note": "The diocese's server mislabels this file, so some browsers show it as text. If that happens, right-click Download and choose Save Link As.", "id": "congregational-grants-first-steps-grant-guidelines-and-inter" }, { "title": "Congregational Vitality Assessments", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/unnamed-file-137.pdf", "file_type": "pdf", "size_bytes": 2091706, "landing_url": "https://dioceseny.org/resources/congregational-vitality-assessments/", "description": "A presentation on Congregational Vitality Assessments: What it is and what's coming!", "category": "grants", "id": "congregational-vitality-assessments" }, { "title": "Critical Clergy Needs Grant Guidelines", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "policy", "file_url": "https://dioceseny.org/wp-content/uploads/2021/09/Clergy-Critical-Needs-Guidelines-June2025.pdf", "file_type": "pdf", "size_bytes": 131424, "landing_url": "https://dioceseny.org/resources/critical-clergy-needs-grant-guidelines/", "description": "The Diocesan Fund for Critical Clergy Needs (CCN) is an endowed fund that provides financial grants to clergy to assist with costs relating either to a critical need or to the education of their children.", "category": "grants", "id": "critical-clergy-needs-grant-guidelines" }, { "title": "Eligibility Criteria, 2026 Sustainable Development Goals Fund", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": "https://dioceseny.org/wp-content/uploads/2026/02/SDG-Elegibility-Criteria-2026_FINAL.pdf", "file_type": "pdf", "size_bytes": 185651, "landing_url": "https://dioceseny.org/resources/eligibility-criteria-2026-sustainable-development-goals-fund/", "description": "The Sustainable Development Goals Fund (SDGF) provides support for one-year mission initiatives that are grounded in relationships between congregations, schools, and mission networks within the Episcopal Diocese of New York (the diocese) and global partners.", "category": "grants", "id": "eligibility-criteria-2026-sustainable-development-goals-fund" }, { "title": "Clergy Grant Request: Medical, Dental, or Other Need", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "official_form", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/unnamed-file-128.pdf", "file_type": "pdf", "size_bytes": 138868, "landing_url": "https://dioceseny.org/resources/grant-request-medical-dental-or-other-non-medical-need-application/", "description": "Application for a diocesan grant toward a medical, dental, or other need.", "category": "grants", "id": "clergy-grant-request-medical-dental-or-other-need" }, { "title": "Grant Request: School Tuition", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "official_form", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/unnamed-file-129.pdf", "file_type": "pdf", "size_bytes": 548906, "landing_url": "https://dioceseny.org/resources/grant-request-school-tuition/", "description": "Undergraduate Aid for College Tuition for children of clergy, Once a year the fund will divide a lump sum for the purpose of assisting children of clergy who are in college.", "category": "grants", "id": "grant-request-school-tuition" }, { "title": "Hispanic/ Latinx Ministry Grants", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/unnamed-file-132.pdf", "file_type": "pdf", "size_bytes": 225444, "landing_url": "https://dioceseny.org/resources/hispanic-latinx-ministry-grants/", "description": "The Hispanic/Latinx Ministries Grants Program provides grants to support Hispanic/Latinx Ministries in the Diocese of New York.", "category": "grants", "id": "hispanic-latinx-ministry-grants" }, { "title": "Managing the Kingdom Project", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/unnamed-file-136.pdf", "file_type": "pdf", "size_bytes": 2570669, "landing_url": "https://dioceseny.org/resources/managing-the-kingdom-project/", "description": "Managing the Kingdom Project materials from the diocesan grants library.", "category": "grants", "id": "managing-the-kingdom-project" }, { "title": "Open Doors New Futures 2017", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/unnamed-file-134.pdf", "file_type": "pdf", "size_bytes": 368057, "landing_url": "https://dioceseny.org/resources/open-doors-new-futures-2017/", "description": "Open Doors, New Futures (2017) from the diocesan grants library.", "category": "grants", "id": "open-doors-new-futures-2017" }, { "title": "Property Support Grant Application, Committee", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "official_form", "file_url": "https://dioceseny.org/wp-content/uploads/2025/03/Property-Support-Committee-Grant-Application-October-2025.pdf", "file_type": "pdf", "size_bytes": 88108, "landing_url": "https://dioceseny.org/resources/property-support-grant-application-committee/", "description": "The Property Support Committee grant application for larger parish building repair projects.", "category": "grants", "id": "property-support-grant-application-committee" }, { "title": "Property Support Grant Application, Staff", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "official_form", "file_url": "https://dioceseny.org/wp-content/uploads/2025/03/Property-Support-Staff-Grant-Application-October-2025.pdf", "file_type": "pdf", "size_bytes": 85708, "landing_url": "https://dioceseny.org/resources/property-support-grant-application-staff/", "description": "The Property Support staff grant application for smaller parish building repair requests.", "category": "grants", "id": "property-support-grant-application-staff" }, { "title": "Property Support Grant Guidelines", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": "https://dioceseny.org/wp-content/uploads/2026/10/Property-Support-Grant-Guidelines-2026.pdf", "file_type": "pdf", "size_bytes": 157931, "landing_url": "https://dioceseny.org/resources/property-support-grant-guidelines/", "description": "Guidelines for diocesan Property Support grants for repairs to parish buildings.", "category": "grants", "id": "property-support-grant-guidelines" }, { "title": "Puertas Abiertas Nuevos Futuros 2017", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/unnamed-file-133.pdf", "file_type": "pdf", "size_bytes": 377281, "landing_url": "https://dioceseny.org/resources/puertas-abiertas-nuevos-futuros-2017/", "description": "Open Doors, New Futures (2017), Spanish edition.", "category": "grants", "id": "puertas-abiertas-nuevos-futuros-2017" }, { "title": "Sustainable Global Development Fund Goals", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": "https://dioceseny.org/wp-content/uploads/2026/02/SDG-UN-goals-2026_FINAL.pdf", "file_type": "pdf", "size_bytes": 206601, "landing_url": "https://dioceseny.org/resources/sustainable-global-development-fund-goals/", "description": "The goals of the diocese's Sustainable Development Goals Fund.", "category": "grants", "id": "sustainable-global-development-fund-goals" }, { "title": "Clergy Wellness Grants", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": null, "file_type": null, "size_bytes": null, "landing_url": "https://dioceseny.org/resources/clergy-wellness-grants/", "description": "The CCN Committee considers wellness to be a critical need for clergy and we recognize that clergy are often the best judge of how to manage their own wellness. Opens forms.cloud.microsoft.", "category": "grants", "id": "clergy-wellness-grants" }, { "title": "Critical Clergy Needs Grant", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": null, "file_type": null, "size_bytes": null, "landing_url": "https://dioceseny.org/resources/critical-clergy-needs-grant/", "description": "Grant deadlines in 2026 are on the third Friday of February, May, August, and November. Opens dioceseny.org.", "category": "grants", "id": "critical-clergy-needs-grant" }, { "title": "Episcopal Charities Grants", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": null, "file_type": null, "size_bytes": null, "landing_url": "https://dioceseny.org/resources/episcopal-charities-grants/", "description": "Grants from Episcopal Charities for parish outreach programs. Opens episcopalcharities-newyork.org.", "category": "grants", "id": "episcopal-charities-grants" }, { "title": "Episcopal Church Grants and Scholarships", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": null, "file_type": null, "size_bytes": null, "landing_url": "https://dioceseny.org/resources/episcopal-church-grants-and-scholarships/", "description": "The Episcopal Church's grants and scholarships page.", "category": "grants", "id": "episcopal-church-grants-and-scholarships" }, { "title": "Lilly Endowment Grantmaking Guidelines", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "policy", "file_url": null, "file_type": null, "size_bytes": null, "landing_url": "https://dioceseny.org/resources/lilly-endowment-grantmaking-guidelines/", "description": "Lilly Endowment's grantmaking guidelines.", "category": "grants", "id": "lilly-endowment-grantmaking-guidelines" }, { "title": "Sacred Sites Grants from the New York Landmarks Conservancy", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": null, "file_type": null, "size_bytes": null, "landing_url": "https://dioceseny.org/resources/sacred-sites-grants-from-the-new-york-landmarks-conservancy/", "description": "The diocese's pointer to the New York Landmarks Conservancy Sacred Sites grant program for historic religious buildings. Opens nylandmarks.org.", "category": "grants", "id": "sacred-sites-grants-from-the-new-york-landmarks-conservancy" }, { "title": "Sustainable Development Goals Grant Application 2025", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "official_form", "file_url": null, "file_type": null, "size_bytes": null, "landing_url": "https://dioceseny.org/resources/sustainable-development-goals-grant-application-2025/", "description": "Online application for the Sustainable Development Goals Fund.", "category": "grants", "id": "sustainable-development-goals-grant-application-2025" }, { "title": "2020 Resolution Providing Deacons Access to the Benefits of the Church Pension Group", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "policy", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/unnamed-file-43.pdf", "file_type": "pdf", "size_bytes": 66730, "landing_url": "https://dioceseny.org/resources/2020-resolution-providing-deacons-access-to-the-benefits-of-the-church-pension-group/", "description": "Convention resolution on deacons' access to Church Pension Group benefits.", "category": "clergy", "id": "2020-resolution-providing-deacons-access-to-the-benefits-of-" }, { "title": "About Physcial and Psychological Evaluations", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": "https://dioceseny.org/wp-content/uploads/2026/04/about-phys-psych_26-02-12.pdf", "file_type": "pdf", "size_bytes": 91027, "landing_url": "https://dioceseny.org/resources/about-physcial-and-psychological-evaluations/", "description": "The Canons of the Episcopal Church require that each nominee for Holy Orders be possessed of the physical and psychological health necessary to serve and thrive as an ordained person.", "category": "clergy", "id": "about-physcial-and-psychological-evaluations" }, { "title": "Application for Lay Licensing", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "official_form", "file_url": "https://dioceseny.org/wp-content/uploads/2016/04/2026-Application-for-a-New-Lay-License.doc", "file_type": "doc", "size_bytes": 36352, "landing_url": "https://dioceseny.org/resources/application-for-lay-licensing/", "description": "The diocese's application for a new lay license, in Word.", "category": "clergy", "id": "application-for-lay-licensing" }, { "title": "Application for Renewal of Lay License", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "official_form", "file_url": "https://dioceseny.org/wp-content/uploads/2016/04/2026-Application-for-Renewal-of-a-Lay-License-1.docx", "file_type": "docx", "size_bytes": 18233, "landing_url": "https://dioceseny.org/resources/application-for-renewal-of-lay-license/", "description": "The diocese's application to renew a lay license, in Word.", "category": "clergy", "id": "application-for-renewal-of-lay-license" }, { "title": "Approximate Costs for Ordination", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/unnamed-file-97.pdf", "file_type": "pdf", "size_bytes": 483315, "landing_url": "https://dioceseny.org/resources/approximate-costs-for-ordination/", "description": "APPROXIMATE COSTS FOR ORDINATION (subject to change): Note: Church Canons ask that sponsoring parishes contribute toward a Postulant's tuition.", "category": "clergy", "id": "approximate-costs-for-ordination" }, { "title": "Candidate's application to be recommended for ordination to the diaconate", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "official_form", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/unnamed-file-91.pdf", "file_type": "pdf", "size_bytes": 350233, "landing_url": "https://dioceseny.org/resources/candidates-application-to-be-recommended-for-ordination-to-the-diaconate/", "description": "Part of the diocese's ordination process materials for candidates and sponsoring parishes.", "category": "clergy", "id": "candidate-s-application-to-be-recommended-for-ordination-to-" }, { "title": "Commission on Ministry Members", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": "https://dioceseny.org/wp-content/uploads/2025/08/unnamed-file-103.pdf", "file_type": "pdf", "size_bytes": 206728, "landing_url": "https://dioceseny.org/resources/commission-on-ministry-members/", "description": "Current members of the diocesan Commission on Ministry.", "category": "clergy", "id": "commission-on-ministry-members" }, { "title": "Deacon's application to be recommended for ordination to the priesthood", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "official_form", "file_url": 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Ask the bishop's office for the current version.", "category": "clergy", "id": "application-to-the-bishop-seeking-consent-for-remarriage-rev" }, { "title": "Ordination to the Priesthood for those previously ordained in Churches not in the Historic Succession", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": null, "file_type": null, "size_bytes": null, "landing_url": "https://dioceseny.org/resources/ordination-to-the-priesthood-for-those-previously-ordained-in-churches-not-in-the-historic-succession/", "description": "Part of the diocese's ordination process materials for candidates and sponsoring parishes. The diocesan page has no file attached.", "category": "clergy", "id": "ordination-to-the-priesthood-for-those-previously-ordained-i" }, { "title": "Priests' Sponsoring Letter to the Bishop for persons ordained in Churches in the Historic Succession but not in Communion with this Church", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": null, "file_type": null, "size_bytes": null, "landing_url": "https://dioceseny.org/resources/priests-sponsoring-letter-to-the-bishop-for-persons-ordained-in-churches-in-the-historic-succession-but-not-in-communion-with-this-church/", "description": "Part of the diocese's ordination process materials for candidates and sponsoring parishes. The diocesan page has no file attached.", "category": "clergy", "id": "priests-sponsoring-letter-to-the-bishop-for-persons-ordained" }, { "title": "Priests' Sponsoring Letter to the Bishop for those previously ordained in Churches not in the Historic Succession", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": null, "file_type": null, "size_bytes": null, "landing_url": "https://dioceseny.org/resources/priests-sponsoring-letter-to-the-bishop-for-those-previously-ordained-in-churches-not-in-the-historic-succession/", "description": "Part of the diocese's ordination process materials for candidates and sponsoring parishes. The diocesan page has no file attached.", "category": "clergy", "id": "priests-sponsoring-letter-to-the-bishop-for-those-previously" }, { "title": "Steps Towards Reception of Holy Orders for persons ordained in Churches in the Historic Succession but not in Communion with this Church", "publisher": "Episcopal Diocese of New York", "jurisdiction": "EDNY", "kind": "guide", "file_url": null, "file_type": null, "size_bytes": null, "landing_url": "https://dioceseny.org/resources/steps-towards-reception-of-holy-orders-for-persons-ordained-in-churches-in-the-historic-succession-but-not-in-communion-with-this-church/", "description": "Part of the diocese's ordination process materials for candidates and sponsoring parishes. 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